Job Title: Project Administrator
About Us:
Our organisation is a private sector company operating in Northern Ireland, offering services within the construction and facility management industry.
Job Summary:
This is an integral role within our company, responsible for maintaining project files, contracts, and permits.
Key Responsibilities:
* Maintain and organise project files, contracts, and permits.
* Schedule and coordinate meetings, site visits, and contractor schedules.
* Liaise between project managers, contractors, clients, and other stakeholders.
* Monitor and track project budgets, process invoices, and track expenses.
* Ensure all necessary permits are obtained and projects comply with local regulations.
* Order and track materials, ensuring timely delivery to job sites.
* Maintain safety records and ensure compliance with safety regulations.
* Prepare and distribute project progress reports to stakeholders.
* Perform general office duties such as answering phones, managing emails, and filing documents.
* Arrange travel and accommodation for team members as needed.
* Prepare and distribute project-related documents, such as meeting minutes, contracts, and change orders.
* Provide updates and information to clients and address their enquiries.
Requirements:
* Experience as an office administrator/administration assistant/project administrator.
* Candidates with experience within the construction, FM or property industry will be given preference.
* Excellent IT capability - including the use of MS Office Suite.
* Ability to work as part of a team but also independently.
* Ability to work under pressure and manage competing priorities.
* Minimum GCSE English and Maths.
What We Offer:
* A full health plan for employees and dependents.
* Annual salary of £26,000.
* Stakeholder pension.
* Enhanced company sick pay.
* Additional days of holidays with length of service.