LotusWorks is an Engineering Services provider specializing in managing Commissioning, Construction Services, Calibration, Operations & Maintenance scopes of work within global manufacturing facilities. LotusWorks operates globally across EMEA and North America partnering with the world's leading manufacturers across the Semiconductor, Pharmaceutical & Biologics, Medical Device and Data Centre sectors. Our team of Engineering and Technical professionals is immersed in cutting-edge technologies and innovations. LotusWorks is committed to a diverse and inclusive workplace, integral to our people-first approach.
Contract duration: 6-month Fixed-Term Contract - Maternity Cover.
The Document Controller (Projects) will be responsible for developing and maintaining a document control plan to ensure efficient tracking, storage, and retrieval of all project documents and drawings from the design stage to commissioning and qualification. This role plays a key part in supporting the project team, managing document workflows, and assisting in onboarding new project hires.
Responsibilities
* Develop and maintain a document control plan to track all project documents and drawings (both electronic and hardcopy) throughout all project stages, ensuring efficient handover upon project completion.
* Assist in the onboarding process of new project hires, including training plan coordination, IT equipment orders, site access setup, and providing project background information to facilitate a smooth integration into the team.
* Track and report on project purchase orders and invoicing, liaising with vendors to address queries and resolve issues as required.
* Comply with EHS policies and procedures, demonstrating best practices in all work activities.
* Support the project team with administrative and document control tasks as required.
Skills Required
* Experience in using Document Management Systems.
* Good presentation skills, excellent communication and interpersonal skills are essential.
* Proficiency in Microsoft Suite, particularly Excel for tracking project purchase orders, invoices, and document/drawing logs, as well as Word for drafting and updating documents.
* Strong ability to track and manage large volumes of documents and drawings arriving from vendors, design firms, and construction management teams.
* Experience using purchasing software such as SAP to track project spending and invoicing.
* An ability to work independently and as a member of a team in a dynamic, fast-paced environment.
* Ability to onboard new team members, assign training plans, liaise with IT for equipment setup, and coordinate security for site access.
* Comfortable working in a fast-paced environment with a varied workload, providing flexible support to the project team as needed.
Education / Licenses / Certifications
* Relevant qualification in Document Control, Engineering, Business Administration or proven relevant experience.
* Proof of education, licenses, and certifications will be required where applicable.
Benefits
* VHI Healthcare Cover
* Life Assurance
* Pension Contribution
* Training and Educational Assistance
* Annual GP Check-Up
* Extra Annual Leave
* Healthcare Screening
* Recognition Rewards
LotusWorks is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered.
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