Overview
Post Title: Deputy Project Manager Post Status: Temporary Specified Purpose ContractDepartment Human Resources – HR Systems and Analytics DivisionLocation: Beaumont Hospital, Dublin 9 Reports to: Project ManagerSalary: Appointment will be made on GRADE VII – CLERICAL (€59,419 - €77,243 LSI) at a point in line with Government pay policy. Hours of work: Full-Time 35 hours per weekClosing Date: 12 Noon on 25/3/2025 Please note the hospital reserves the right to close the competition early should a substantial number of applications be received. Position Summary: This post is designed to maintain and enhance the recently implemented contemporary integrated HR/Payroll system (SAP) and manage the workforce planning related data coupled with providing analysis of workforce and HR metrics. The post holder will be responsible for delivering goals, providing support and enhancements which involve developing plans, implementing strategies, executing initiatives to completion and accomplishing business plans. In addition the post holder will also be responsible for the development of a suite of Business Intelligence Reports along with supporting the business community as they adopt new technologies. The post holder will have a strong commitment to the purpose and ethos of patient care within which Beaumont Hospital operates and to our vision and values.
Responsibilities
It is a core expectation that you will provide frontline HRIS systems support to all service users across the organisation. This will involve the development of a working relationship with internal and external system providers.Work closely with the HR and Finance Teams, IT, Corporate Business Units and Directorates across Beaumont Hospital to administer and support all system technologies, integrations and enhancements that improve operational efficiency and effectiveness.Collaborate with stakeholders to understand their needs and gather business requirements for change requests where appropriate.Coordinate testing and implementation of new interfaces, upgrades, change requests and imports to the HR/Finance integrated system, and in doing so, support the business in understanding the requirements on any new change functionality.Troubleshoot and resolve user(s) technical/user problems relating to HRIS systems and escalate to vendor where appropriate.Ability to effectively communicate changes/issues to a variety of business and technical partners/vendors.Implementation of national circulars and guidelines e.g. Pay Awards within a timely manner.To act as the HR Information System liaison in relation to workforce data and reporting.Ensure workforce reports, metrics and all ad-hoc data requests required by Director of HR, Senior Management Team, HSE or equivalent are compiled and responded too, within designated timelines in order to meet legislative requirements as applicable.Enhance/create business intelligence reports to facilitate operational excellence and implement same.As a senior member of the team, you will be expected to support, and were appropriate, take the lead in developing HR activities through further implementation and optimisation of the HRIS, and associated business processes.Monitoring and controlling staff complement numbers in Beaumont Hospital.Deputise for Project Manager or equivalent as appropriate. Team Management Strategically supervise and motivate other members of the team, creating and promoting a positive working environment among staff members which contributes to maintaining and enhancing effective working relationships.Provide support and mediate resolution as required when queries arise.Promote cooperation and collaboration with other teams, departments and disciplines.Deputise for the Project Manager or equivalent as appropriate. CommunicationsTo facilitate effective communications with other members of the Senior Executive, the HR Team, Committees, Beaumont staff and their representatives, and other relevant stakeholders as required. An ability to deal professionally with people is essential.To effectively manage queries directed to the team, assessing, recording and redirecting queries, ensuring that such enquiries are dealt with in a timely manner and responses recorded.Work closely with colleagues in other departments to ensure a high quality customer focused service is provided at all times.To perform such other duties, whether or not connected with or incidental to the functions of the HR Directorate, as the DHR may reasonably require. Quality Improvement and Risk Management Ensure compliance with all relevant HSE guidelines, policies, procedures and relevant legislation and regulatory requirements. Participate in the continuous review and evaluation of policies, guidelines and existing practices through regular audit programmes and review engaging with the multi-disciplinary team where required.Demonstrate leadership promoting a culture of continuous quality improvement across the department including change management. Be aware of the core objectives, standards and key performance indicators for the service and contribute to the monitoring of performance against these standardsParticipate in the requirements of the hospitals accreditation process.Participate in the requirements of the hospital’s risk management programme. Work with members of the team in devising Standard Operating Procedures for the development of the Department.Play a leading role ensuring a culture of safety, promoting positive reporting of incidents and near misses; investigate and take remedial action on incidents or near misses involving patients and staff according to hospital policies, protocols and guidelines. Auditing of dataPreparation of audit files and verification of same.Develop and maintain yearly audit plans for HR analytics.Ensure completion of relevant audits including budgetary and HR dataOther Duties As a senior member of the team, you will be expected to support, and were appropriate, take the lead in developing HR activities through further implementation and optimisation of the HRIS, and associated business processes.Represent the HR department as requested at stakeholder meetings, across the hospital, community and wider HSE network.Assist in ongoing development of the Department and collaborate on projects to continuously improve employee experiences.To perform such other duties, whether or not connected with or incidental to the functions of the HR Directorate, as the DHR may reasonably require.Any other additional tasks assigned to this post. The above requirements provide a broad outline of the duties and responsibilities attached to the position as currently envisaged. The post holder may be required to perform other duties as appropriate to the post which may be assigned from time to time, and to contribute to the development of the post while in office. These duties and responsibilities will be reviewed in line with revised departmental structures.
Qualifications
Essential Comprehensive knowledge of HR practices and policies or equivalentWorking knowledge of SAP Successfactors EC and ECP or equivalentKnowledge of business reporting applications e.g. SAP Advanced Reporting, Report Stories, Power BI, Crystal etcProven experience leading the implementation of complex people management systems.Proven experience in data mining and providing strategic analytical solutions to Senior Management Demonstrated ability to effectively manage and support staffIn-depth familiarity with advanced MS Office Suite Desirable Relevant 3rd level qualification or equivalent in IT, HR, Project Management, Computer Science, etc.Knowledge of statistics and probability.SAP Successfactors SFX Administration Accreditation or equivalent Skills/Qualities Critical thinkerEmbracing the change agendaStakeholder managementVendor support managementWritten / numerical / analytical skillsAccuracy / attention to detailIT Skills - HR systems and MS OfficeProblem solving / solutions focused Planning and organising skillsFlexibility / adaptability High tolerance for dealing with ambiguityCommunication and interpersonal skills Team Player Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)Name: Lorraine Flynn Title: Email address: lorraineflynn@beaumont.ie Telephone: