Job Specification and Terms & Conditions
Job Title & Grade
Grade IV - Administration (Residential Unit & Nursing Admin)
Campaign Reference
RQ959
Contract Type
Permanent Full Time
Closing Date
Thursday 27TH February 2025
Proposed Interview Date
Week of 10th March 2025
Taking Up Appointment
To be confirmed
Location of Post
Peamount Healthcare, Newcastle, Co. Dublin
Details of Service
Peamount Healthcare is an independent voluntary organisation that provides a range of high quality health and social care services. We help people return home after a serious illness, we provide safe and homely residential care for those who need it, and we support people to live as independently as possible in the community.
Reporting Relationship
General side ADON
Purpose of Post
This role encompasses administrative duties primarily associated with providing cover for Admin leave on Peamount:
* Residential Units
* Nursing Administration
Eligibility Criteria Qualifications & Experience
Essential Criteria
* Have a minimum of 2 years administrative experience.
* Have been educated to Leaving Certificate Standard.
* Have excellent secretarial and organizational skills.
* Have sound knowledge of Excel, Word for Windows and other related applications, an aptitude for computing is essential.
* Demonstrate an ability to work on own initiative.
Desirable Criteria
* Relevant Medical Administration Qualification would be an advantage.
* Experience working in a Healthcare setting.
Skills, Competencies And Knowledge
* Excellent office-based communications skills including phone, email, letter writing and note-taking, and be able to communicate effectively in a clear and concise manner.
* A capacity to deliver on results within timeframes.
* Excellent Customer Services skills.
* Take direction/follow instructions.
* Organise and prioritise work effectively.
* Ability to work with little supervision and have a respect for confidentiality.
The successful candidate will have the ability to multitask in a fast paced and changing environment.
General Duties
* Maintain throughout the Hospital awareness of the privacy of the patient in relation to all Hospital activities.
* Demonstrate behaviour consistent with the values of the Hospital.
* Provide efficient general administrative support to the designated area.
* Ensure correspondence is dealt with in a timely fashion.
* Arrange meetings and take minutes as required.
* Maintain charts and documentation as required.
* Maintain efficient general office procedures as appropriate to the post.
* Type and file all general correspondence and documentation in relation to the work of the department.
* Collate all general correspondence, reports and documentation in relation to the work of the department.
* Process and facilitate in the collation and presentation of data in relation to work undertaken by the department.
* Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner.
Understand how your department impacts on the service users.
Use knowledge of the organisation's structures to help achieve results.
Treat all information and service users with confidentiality and respect.
Adhere to standard operating procedures in relation to patient services functions.
Ensure that all services operate in accordance with Organisation's policies and procedures.
Be ultimately accountable to the Director of Nursing and ADON.
Campaign Specific Selection Post
A ranking and or short-listing exercise may be carried out on the basis of information supplied in your CV. The criteria for ranking and or short listing are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore, it is very important that you think about your experience in light of those requirements.
Code of Practice
Peamount will run this campaign in compliance with the Code of Practice prepared by the Commission for Public Service Appointments (CPSA). The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principles basis. The Code also specifies the responsibilities placed on candidates, facilities for feedback to applicants on matters relating to their application when requested and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of Code of Practice.
Terms & Conditions of Employment
Relief Administrator
Peamount Healthcare, Newcastle, Co. Dublin.
Tenure
The current vacancy available is on a Permanent Full-Time basis.
Remuneration
Remuneration is in accordance with the salary scale approved by the Department of Health: Current salary scale with effect from 1st October 2024: €34,256 (point 1) to €53,304 (point 12).
Working Week
The hours allocated to this post are 35 hours per week. The allocation of these hours will be at the discretion of the Department Head and in accordance with the needs of the service.
Annual Leave
27 days (pro rata)
Probation
All Employees Will Be Subject To a Probationary Period As Per The Probation Policy. This Policy Applies To All Employees Irrespective Of The Type Of Contract Under Which They Have Been Employed. A Period Of 6 Months' Probation Will Be Served On commencement of employment.
Pension
Employees of Peamount Healthcare are required to be members of the Hospitals Superannuation Scheme. Deductions at the appropriate rate will be made from your salary payment.
References
Peamount Healthcare will seek up to two written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The hospital also reserves the right to determine the merit, appropriateness and relevance of such references and referees.
Garda Vetting
Peamount Healthcare will carry out Garda vetting on all new employees. An employee will not take up employment with the hospital until the Garda Vetting process has been completed and the hospital is satisfied that such an appointment does not pose a risk to clients, service users and employees.
Health & Safety
These duties must be performed in accordance with the hospital health and safety policy. In carrying out these duties the employee must ensure that effective safety procedures are in place to comply with the Health, Safety and Welfare at Work Act. Staff must carry out their duties in a safe and responsible manner in line with the Hospital Policy as set out in the appropriate department's safety statement, which must be read and understood. #J-18808-Ljbffr