Office Manager
This is an on-site position based in our offices on The Claddagh in Galway City.
About Rent the Runway:
Rent the Runway (RTR) is transforming the way we dress by pioneering the world’s first "Closet in the Cloud." Founded in 2009, RTR has disrupted the $2.4 trillion fashion industry by offering women a more joyful, sustainable, and financially savvy way to feel their best every day. As the ultimate destination for circular fashion, RTR provides numerous access points to its shared closet through a fully customizable subscription to fashion, one-time rentals, or ownership.
About the Job:
The primary focus of the Office Manager is to ensure an efficient, engaging, and safe working environment for our team and visitors. The ideal candidate will be a highly organised and self-driven manager with many responsibilities, contributing to an exceptional employee experience.
What You’ll Do:
* General Office Management: Contribute to making Rent the Runway a great workplace by building strong relationships with staff across all departments. Responsibilities include managing storage rooms, office hygiene, catering, grocery and supply management, stationery, and meeting room setup and clearing.
* Expense Management: Oversee the operating expenses budget, ensuring that invoicing and monthly expense reports are accurate and recorded promptly.
* Building Services & Maintenance: Maintain relationships with building and maintenance suppliers. Oversee the maintenance and repair of the office.
* Occupational Health and Safety: Monitor health and safety standards, making necessary updates to ensure compliance with workplace health and safety regulations.
* Marketing & Recruitment Events: Assist in communications with external stakeholders and enhance the RTR employer brand through marketing activities and recruitment events.
* Environment: Plan and manage the workspace environment for employees and visitors.
* Employee Experience: Coordinate team social events and cultural activities, organizing catering as needed.
* Corporate Travel: Book employee travel, including flights, accommodations, and ground transportation.
About You:
* 3+ years of experience as an office administrator, office manager, finance admin or related role.
* Energetic, personable, and proficient in office and project management.
* Proven track record in managing and sourcing suppliers.
* Experience working in a dynamic, fast-paced environment.
* Must be tech-savvy and proficient in Google Suite, including Sheets/Excel or similar tools.
* Highly organized and professional with exceptional attention to detail.
* Proactive and comfortable working autonomously, with a strong drive for results.
* Creative problem solver who is adaptable and eager to learn.
* Understanding of standard financial processes.
* Professional knowledge and experience in budget management, invoicing, and expenses.
* Receptive to feedback and capable of managing expectations while communicating work status and updates.
At Rent the Runway, we’re committed to the happiness and wellbeing of our employees, and aim to create a workplace that fosters both personal and professional growth. Our inclusive benefits include:
* Generous Paid Time Off including annual leave, paid bereavement, and family sick leave.
* Universal Paid Parental Leave for both parents + flexible return to work program.
* Paid Sabbatical after 5 years of continuous service.
* Competitive Stakeholder Pension.
* Comprehensive health, dental care and dependents care from day 1 of employment.
* Company wide events and outings.
Rent the Runway is an equal opportunity employer.
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