Network Administrator Role
Job Type: Full-time, 3 Year Fixed Term Contract
Location: Flexible, Hybrid, some travel to Naas and regional travel may be required.
Salary: Competitive Package
Reporting to: Skillnet Offshore Wind Academy Scheme Manager
The role requires a self-motivated individual to coordinate training bookings and data entry of the network, along with working with accounts and facilitating procurement activity of the network.
The successful candidate will work closely with the SOWA Scheme Manager, Head of Finance and wider Wind Energy Ireland team, along with SOWA and Wind Energy Ireland Members, to administrate the timely and efficient delivery of SOWA training data, finance information, procurement preparation and compliance requirements.
* Assist the Scheme Manager with ongoing data capture, procurement preparations and monthly financial reporting.
* Prepare for and assist the SOWA Scheme Manager and Head of Finance with Audits, Compliance visits, Procurement processes and related tasks.
* Regularly communicate with trainers and member companies to arrange courses and bookings in an efficient manner.
* Accurately track costs associated with all courses: course fees; venue costs; certification etc. to ensure competitive pricing, best value and match funding targets are achieved.
* Manage a shared inbox and address or escalate queries as appropriate.
* Assist with the development of marketing material for courses and the distribution of same.
* Manage the Skillnet online activity management system, Sonraí, including data entry & quality control to ensure KPIs are met and all information is accurate and up to date.
* Support applications for funding for future training development programmes.
All employees are expected to be flexible and support activities outside their specific role where required, including attending conferences, meetings, and industry events.
Key Requirements
* Ability to work well on own initiative or in a team, with a commitment to see tasks through to completion within agreed deadlines.
* Time management skills with the ability to multi-task and prioritise key objectives on a daily basis.
* Strong organisational & time management skills with high attention to detail and the ability to meet deadlines.
* Well-developed interpersonal skills with the ability to build relationships and inspire confidence.
* A team player with excellent communication skills, both written and verbal.
* Prioritise and manage workstreams whilst maintaining a high level of customer service and satisfaction.
* A strong work ethic and willingness to go the extra mile to provide great service, in line with WEI values and our commitment to members.
* Proficiency in MS Office and Excel.
Benefits
* WEI offers 23 annual leave days and 4 company days.
* Healthcare scheme provided by VHI following 6 months' service.
* Pension scheme with employer contributions following 6 months' service.
* WEI facilitates and has systems in place to allow for hybrid working and supports flexible working.
* Employee Assistance Programme available for each staff member.
* WEI operates a competitive sick pay scheme.
* WEI supplies a phone and laptop, along with home office equipment.
* WEI pays mileage at standard civil service rates.