Job Title: Office Book Keeper
This is a full-time position that involves effectively managing, developing, motivating and leading the administration/office staff. The ideal candidate will have experience in accounting and financial management.
Main Purpose of Job:
* To manage, develop, motivate and lead the administration/office staff.
Key Responsibilities:
* Recording and maintaining a company's daily financial transactions.
* Preparing reports for managers and trial balances to assist accountants.
* Supporting with payroll, collecting debts, generating invoices and making payments.
* Liaising with HR Manager, Area Manager, Office Manager, office employees and company auditors.
Main Tasks:
* Maintaining financial ledgers and following monthly accounting processes.
* Working closely with the entire office team using a hands-on approach.
* Organising workloads, monitoring own progress and performance, determining work priorities, paying particular attention to productivity, systems, efficiency, profitability and quality control through regular audits.
* Correct use of appropriate technology.
* Carrying out stock checks on equipment and materials as required.
* Arranging/carrying out induction and on-the-job training with office staff, ensuring they are trained to required standards.
* Liaising with Human Resources promptly, with open communication and integrity.
* Involvement in implementing new financial and operational systems.
* Coordinating escalation/identification of issues and advising Senior Management of potential/operational risks.
* Providing Business Analysis to improve processes, productivity and performance, and support effective decision-making.
* Accountable for all tax and regulatory returns.
* Ownership of revenue reconciliation.
* Managing relationships with external and internal auditors, tax advisors, and other professional advisors.
* Preparing monthly management accounts including Profit and Loss Accounts, Balance Sheets and Cash Flow.
* Preparing weekly financial reports including forecasting of profits, cash and payroll.
* Preparation of monthly Accruals, Prepayments and Balance Sheet Reconciliations.
* Preparation of year-end accounts.
* Ensuring a strong accounting and operational control environment to safeguard assets.
* Promoting credible awareness of all company policies and procedures and Health and Safety Practices.
* Ensuring all employees have appropriate training and understanding on Policies and Procedures and Health and Safety Practices to secure compliance.
* Implementing and following up on CAPA plans in relation to any audit non-conformances outlined by you or other departments.
* Developing the business, assisting the Store Manager/Franchisee build relationships in local communities, assisting in the development of an LSM plan with the Manager/Franchisee for each store to generate business and goodwill in each community.
* Overseeing employee relations and customer complaints having the potential for significant impact on the business and taking necessary action and advice to minimise effect.
* Preparing weekly KPI reports, relative to; sales, productivity, man hours budgets, stock, margins, wastage.
* Attending weekly management meetings at Head Office, prepared and open to new challenges with a proactive mindset.
* Actioning any issues that arise on a day-to-day basis.
* To ensure compliance with all legislation i.e. working time act rest periods, max working hours etc., equality legislation, grievance and disciplinary procedure.
* Ensuring accurate records are maintained including time and attendance, time sheets, site minutes etc.