Job Description
The Medical Council is seeking an Information Governance Manager at Senior Executive Officer Grade to join the Information Governance team.
The Medical Council is seeking to appoint an Information Governance Manager at Senior Executive Officer Grade to join the Information Governance team. This role will report to the Head of Information Governance.
This position will play a leading role in managing the organisations obligations under the Data Protection Act 2018, Freedom of Information Act 2014 (FOI Act), Data Sharing and Governance Act 2019, and all other associated work. They will also take on the position of Data Protection Officer (DPO) for the Medical Council, as provided for under Section 34 of the Data Protection Act 2018.
Key responsibilities will include:
Data Protection:
1. Overseeing and reviewing the processing of all requests for data. This includes but is not limited to standard Subject Access Requests, research requests for data, and requests from law enforcement and other Regulatory or Government bodies.
2. Conducting Privacy Impact Assessments and Data Transfer Impact Assessments as required, and conducting same on new projects and systems during planning stages.
3. Responding to all data protection related queries raised internally by staff, and external stakeholders, as appropriate.
4. Reviewing existing and new contracts, MoUs, and SLAs with the Procurement function and General Counsel to ensure GDPR compliance.
5. Drafting, reviewing, development, and implementation of data protection policies and procedures across the organisation to ensure compliance with the Data Protection Act 2018 and the GDPR.
6. Advising on any data protection issues with regard to the exchange of data with other bodies and for any contracts or services, including within the EU and 3rd countries.
7. Overseeing compliance with the data breach response plan including reporting, monitoring and management of all breaches.
8. Management of all investigations and complaints which may be commenced by the Data Protection Commission (DPC), including required follow-ups.
9. Providing reports on a regular basis to Senior Management, Committees and Council.
10. Management of specific case files in conjunction with external and internal legal advisors.
11. Escalation of data protection issues as appropriate.
12. Support the implementation of requirements under the Data Sharing and Governance Act 2019.
Freedom of Information (FOI):
13. Reviewing decisions and records prepared by the Information Governance Officer.
14. Providing advice and guidance on the application of appropriate exemptions under the FOI Act within the Information Governance team, and the wider staff of the Medical Council.
15. Reviewing, drafting, and issuing decisions as the Internal Reviewer, in line with the FOI Act.
16. Management of investigations and appeals commenced by the Office of the Information Commissioner (OIC) in line with the FOI Act, and other legislation as appropriate (e.g. Medical Practitioners Act 2007, Data Protection Act 2018, Garda Síochána Act 2005 etc.).
17. As required, management of specific case files in conjunction with external and internal legal advisors.
18. Ensure compliance with the Medical Council's requirements under the FOI Act including but not limited to the Publication Scheme and publication of Quarterly Disclosure Logs.
19. Providing statistical data annually and as required to the OIC.
Record Management:
20. Management of the external document service provider including but not limited to procurement, monitoring adherence to contractual agreements, sign off on invoices, reviewing reports, ensuring training provided to staff on relevant software and general record management.
21. Ensuring compliance with data protection legislation and internal policy in relation to the secure storage, and destruction of records.
22. Drafting policy and procedures for the internal management of post and hardcopy records.
Other Duties:
23. Provide training to staff, Council and Committees on their obligations in relation to Information Governance.
24. As appropriate, advise the organisation of changes in legislation and regulatory requirements and ensure policies and procedures are updated accordingly.
25. Although this role is focussed on Information Governance, the successful candidate will be required to review and consider other legislation which the Medical Council may be subject to.
26. Support the Head of Section with the development of strategy and the business plan in relation to the section.
27. Manage the organisation's obligations under the Re-use of Public Sector Information legislation and the Access to Environmental Information (AIE) Directive.
28. As required, actively review and provide updates to the Information Governance Risk Register.
29. Work closely with the Governance and Compliance Manager to conduct internal audits and reviews of data protection, FOI, record management, processes and procedures across the organisation.
30. Manage the implementation of, and provide updates on, recommendations following internal/external audits.
31. Ensure adherence to all timeframes as set out in legislation.
32. Management of sectional specific internal audits on processes and procedures.
33. Undertake continuing education and professional development consistent with the post particularly in relation to Data Protection and Freedom of Information.
34. Contribute to the management and development of staff within the section.
35. Perform any other duties as may be assigned from time to time.
Essential Criteria:
36. Third level qualification or equivalent.
37. A minimum of 2 years' experience working in a data protection specific role, preferably in an organisation which operates procedures and activities within a statutory framework.
38. Excellent working knowledge of the Data Protection Act 2018, GDPR and the Freedom of Information Act 2014.
39. Experience with Record Management.
Desirable Criteria:
40. A formal qualification in data protection would be ideal
41. Good knowledge of the role of the Medical Council, its functions and the context in which it operates
42. Experience leading a team would be beneficial
Essential Characteristics:
43. Strong interpersonal skills - the successful candidate must be comfortable engaging with a variety of stakeholders, and colleagues at different grades.
44. Communicate with tact, understanding, and discretion with colleagues and members of the public when dealing with enquiries/information requests.
45. Maintain a high level of confidentiality and discretion at all times when dealing with information.
46. The ability to interpret various legislation, directives, and policy and how these may be applied in standard day-to-day process and procedure
47. Highly organised approach to all tasks, with strong attention to detail in executing complex tasks and procedures.
48. Ability to be clear, comprehensive and concise in communications, including reports (both qualitative and quantitative), minutes, website content and publications.
49. Ability to work independently, to demonstrate initiative and to work as part of a team.
50. Ability to flex and adapt to changing demands, manage competing priorities and meet deadlines.
51. Have the ability to make a significant contribution to the development of policy is a key requirement.
Details of this Appointment:
Position Type : This appointment will be offered on a full-time permanent basis. A 6-Month probationary period applies to this appointment.
Salary: Starting salary will be at €53,955 which is the first point of the Senior Executive Officer PayScale.
If you are currently a serving civil or public servant, your entry point to the PayScale may be higher based on your current salary.
There will be salary increment each year in line with the Senior Executive Officer Grade PayScale and subject to satisfactory performance, until the maximum point on the scale has been reached. The rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy.
Senior Executive Officer PayScale
€53,955(starting)-€55,532-€57,106-€58,680-€60,259-€61,831-€63,407
€65,682¹(LS1 After 3 years satisfactory service at the maximum)
€67,951²(LS2 After 6 years satisfactory service at the maximum)
Annual Leave: 29 working days plus public holidays
Hours: 35 hours per week, Mon-Fri.
Location: The Medical Council's offices are located at Kingram House, Kingram Place, Dublin 2.
Pension: The Medical Council offers a pension through the Public Sector Scheme. Candidates currently working in the Public or Civil Service may transfer their pension.
Apply by: 5th April 2023 Expected Interview Date: Week of 17th April 2023
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