Function
We are a SME Construction Company based in Blarney, Co. Cork, seeking an Office Manager.
The Office Manager will act as a central figure responsible for coordinating various aspects of office operations to ensure efficiency, productivity, and a conducive work environment.
The ideal candidate will be able to undertake the combined role of Administration, Accounts, and Payroll. (We may consider the option of a Full-time Admin Role and a Part-time Payroll/Accounts Role.)
The key activities:
Administration
* Overseeing daily administrative tasks and ensuring the smooth operation of the office.
* Managing office supplies, equipment, and facilities to support a productive work environment.
* Assisting in the onboarding, induction, and offboarding of new employees.
* Managing the company car fleet, ensuring the internal database is accurate at all times.
* Managing the upkeep of the company training matrix.
* Serving as a point of contact for employees and service providers.
* Answering inbound phone calls, taking messages, and directing calls to the appropriate personnel.
* Ad hoc duties as required by senior management.
Payroll
* Overseeing the management of the clock-in system for accurate attendance tracking and payroll.
* Tracking employees' annual leave entitlements and bookings.
* Processing weekly payroll for approximately 30 employees.
* Calculating holiday pay and statutory payments.
Accounts Receivable / Accounts Payable
* Supplier invoice processing.
* Reconciliation of supplier accounts.
* Generating customer invoices.
* Processing RCT / subcontractor payments.
* Generating and reconciling customer statements.
* Bi-monthly VAT returns.
* Assisting in the preparation of the annual financial audit.
The experience
* Proven experience as an Office Manager or in a similar role, preferably in a similar industry.
* Highly proficient in Microsoft Office Suite (Word, Excel) and relevant software packages.
* Competent in Thesaurus ideally or other payroll packages.
* Competent in QuickBooks ideally or other accounts packages.
The person
* Strong organisational and multitasking skills.
* Excellent communication and interpersonal abilities.
* Ability to work independently and collaboratively in a team environment.
* Excellent attention to detail and problem-solving skills.
* Ability to work under pressure and to deadlines.
* A proactive team player.
* Friendly and professional demeanour.
* Excellent time management skills.
* Organised and methodical.
What we offer
* A starting salary, depending on experience.
* A base 39-hour week determined by the requirements of the role.
* 20 days annual leave.
* 10 public holidays.
* Free onsite parking.
* A great team to work with.
Job Type: Full-time
Schedule:
* Monday to Friday.
Experience:
* Microsoft Office: 1 year (preferred).
* Office: 1 year (preferred).
Work Location: In person.
Reference ID: Office Manager (Accounts, Payroll & Admin)
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