The Gallery wishes to recruit a Procurement Manager on a permanent basis.
This role reports to the Head of Finance and Systems.
Responsibilities: Responsibility for the coordination of all procurement activities for the Gallery while ensuring that corporate and Public Procurement Guidelines for Goods and Services are adhered to; Provide expert guidance, advice and direction in relation to Gallery wide procurement, including the preparation and execution of procurement activities in line with Procurement Policy and current regulation/legislation; Review and approve draft RFTs prior to publication and selection reports; Be responsible for Procurement Governance and adherence to Public Procurement Guidelines, including the development of Procurement Policies and reporting on non-compliance; Ensure provision of prompt and accurate advice to the business on procurement related compliance matters and developing in-house manuals on using the E-tenders procurement website; Ensure that procurement training is rolled out throughout the Gallery at all levels; Coordinate the maintenance of all relevant procurement records; Work on own initiative and as part of a team to pursue continuous improvements and best practice in procurement; Liaise with Office of Government Procurement (OGP) to ensure utilisation of all large central procurements; Assist with the development of the annual procurement plan, ensuring regular review and regular reporting to the Executive Leadership Team and Board on the annual procurement plan; Ensure the Contracts Register is maintained; Monitor purchase orders and supplier accounts to ensure compliance with procurement guidelines and best practice; Assist with the development and implementation of value for money reviews; Liaise with external (Comptroller & Auditor General) and internal auditors on procurement matters; Any other duties relevant to the role and grade which may be assigned by management. The successful candidate will have: A minimum of three years' experience of working in a procurement role or related area; A thorough knowledge of Public Sector procurement guidelines and regulations with a commitment to high standards of public service is desirable but not essential; Experience of developing and implementing procurement policies and procedures; A good working knowledge of the platform; Detailed experience of managing full end-to-end tender process from specification to contract award. A third level or equivalent qualification in a general business, financial or Corporate field; Knowledge/ Experience of working in the Public Sector; Strong project management and organisation skills and knowledge of business process management; Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing.
The job description may be subject to review in the view of new structures and / or the changing needs of the Gallery.
All employees are required to be compliant with NGI screening, security and Garda vetting procedures.
Benefits of the Role: Opportunities for upskilling and professional career development. Working with a dynamic, supportive and experienced team, with a proven track record for delivering projects of excellence in the field of art education. Access to world class art collections, art library and archives. Option to apply for blended working arrangements. Note: This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing.
All employees are required to be compliant with NGI screening, security and Garda vetting procedures.
Conditions of employment This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing.
This may be subject to review in view of new structures and/or the changing needs of the Director and the Gallery.
All employees are required to be compliant with NGI screening and Garda Vetting procedures.
The post will be subject to a satisfactory medical check and successful completion of a successful probationary period.
Applicants must be fluent in English and be eligible to work in Ireland.
Citizenship Requirements Eligible candidates must be:
1.
A citizen of the European Economic Area (EEA).
The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or
2.
A citizen of the United Kingdom (UK); or
3.
A citizen of Switzerland, pursuant to the agreement between the EU and Switzerland on the free movement of persons; or
4.
A non-EEA citizen who has a Stamp 4 permission or a Stamp 5 permission.
Please note: A 50 TEU permission, which serves as a replacement for Stamp 4EUFAM after Brexit, is considered equivalent to Stamp 4.
Job Details and Application Information Grade and Salary: Salary is in accordance with point 1 of the Higher Executive Officer (PPC) pay scale, as per 1 October 2024 pay adjustments.
The salary scale for this position is as follows:
€57,122 - €58,791- €60,459 - €62,124 - €63,796 - €65,460 - €67,129 - €69,5371 - €71,9392
Annual Leave: The successful candidate will be entitled to 29 days of annual leave pro rata.
Superannuation: The successful candidate will be placed on the public sector pension scheme.
Benefits: The Gallery provides staff the opportunity to participate in the tax saver and cycle to work schemes.
Duration: Permanent.
Working hours: Full time, 5 days a week – 35 hours per week (net of breaks).
Candidates should note the National Gallery of Ireland complies with Department of Public Expenditure and Reform regulations and guidelines on Public Service pay and conditions of employment.
Any personal data that you provide when applying for this position shall be processed in accordance with our Privacy Notice.
How to apply: To apply for this position please submit the following documents (in PDF format):
• Cover Letter of not more than two pages
• CV of not more than three pages
Candidates should note that panels may be formed from which future positions may be filled.
Closing date for receipt of applications: 02 February 2025
Interviews will be scheduled in February 2025. At the National Gallery of Ireland, we value equity, diversity and Inclusion we recognise the benefits it can bring to our staff and our visitors interactions.
We celebrate difference and want our people to be representative of all communities.
If you require reasonable accommodation for any part of the application process, please do not hesitate to let us know.
The National Gallery of Ireland is an equal opportunities employer