Administrative Support Assistant
We are looking for an organised and proactive Administrative Support Assistant to support our Executive PA/Practise Development Nurse (PDN) on a full-time basis and contribute to the smooth running of daily operations.
About Us
We have Long Term Care, Short Term Care, Convalescence and Acquired Brain Injury Units. Our company is expanding and has another nursing home under development due to open in 2025.
Key Responsibilities
* Provide administrative support to Executive PA, including meeting facilitation, minute-taking, and presentation assistance.
* Produce and format documents, reports, briefing papers, and presentations.
* Review policies and reports, track action points, and ensure completion.
* Manage filing and archiving at Orwell Private and Orwell Queen of Peace.
* Schedule appointments, meetings, and events for Directors.
* Conduct research for Directors/Executive PA.
* Update phone extensions monthly.
* Assist with ad hoc duties and projects as needed by Executive PA.
* Create login credentials for new employees during induction and follow up on non-attendance.
* Ensure completion of required learning paths, induction checklists, and initial assessments for new inductees within the first 6 weeks.
* Notify and follow up with staff on training schedules and CPD forms.
* Liaise with Department Managers and PDN regarding recruitment and documentation of Trainers, Volunteers, and Students.
* Prepare training activity reports for management meetings.
Requirements
* Previous administrative experience in a similar role is preferred.
* Ability to work across two locations and be adaptable in a dynamic environment.
What We Offer
* Competitive salary DOE.
* In-house CPD.
* Employee Assistance Programme.
* Pension contribution.
* Subsidised Café.
* Refer a friend bonus.
* Central location with easy access to public transport.
* Free on street parking/bike to work scheme.
Job Type and Location
Full-time Schedule: Flexitime Education: Bachelor's (preferred) Experience: Administrative: 1 year (preferred) Work Location: In person
Skills Required
* Time Management.
* Communication skills.
* Problem Solving And Decision Making.
* Organization Skills.
* Confidentiality.
* Adaptability.
* Multitasking.