Job Title: Workplace Experience Administrator
Description:
We are seeking a highly organized and detail-oriented individual to fill the role of Workplace Experience Administrator. This 6-month contract position will be based in our Dublin City Centre office.
Key Responsibilities:
1. Administrative Support:
* Process PO, invoice, credit card payments for workplace experience activities
* Manage travel requests and bookings for colleagues
* Manage taxis process and courier bookings for colleagues
* Act as primary point-of-contact on workplace experience mailbox
* Maintain and update company documentation as required
2. Facilities Support:
* Support activities around clearing-out current office incl. scanning, shredding, organizing documentation etc.
* Administration support for facilities contracts for both current and new offices
* Support for on-site set up of new office
* Support for developing new office procedures and documentation for new office
3. Meetings & Events:
* Support coordination of staff events incl. facilities preparation, catering requirements, logistics
* Support for events on internal communications plan
* Liaise with external suppliers in relation to internal/external meeting arrangements
* Act as point-of-contact for all external parties to meetings & events
4. Wellbeing & Internal Communications:
* Coordination of wellbeing events and tasks per wellbeing calendar
* Support with wellbeing updates and newsletters
* Support with rolling out wellbeing initiatives
Ideal Candidate:
* Strong administration experience in similar role
* Proficiency using MS Office including Excel, Word, Outlook, Powerpoint
* Excellent verbal and written communications skills
* Proven organizational skills and approach while demonstrating strong attention to detail
* Experience at being flexible with adapting to new deadlines
* Self-motivation and willingness to take on responsibility for your own area of work
* An organized approach to work and ability to prioritize effectively in busy and changing environment
Nice-to-haves:
* Experience of facilities management
* Demonstrate ability to work on own initiative