Direct message the job poster from OMEGA Systems
Director of Account Management @ Omega Systems
About OMEGA Systems
We’re a dynamic and innovative software company that provides financial and customer platform management software across multiple gaming industries. We work closely with our clients, move fast, and empower our clients and their creations. We've built our system from the ground up, and our success is evident in the bigger and better portfolio of clients we continue to build around the world. Located in Vancouver, Lisbon, and Malta we are expanding our footprint to Ireland and we are actively recruiting professionals to join our dynamic team.
About You
You are a passionate individual ready to power your career, not just your next gig. You're ready and eager to support us as we grow our software solutions for an increasing client portfolio.
You'll be joining a team of like-minded professionals in a fast-paced, fulfilling environment.
We are seeking a motivated Admin & Talent Acquisition Coordinator to support the smooth operation of our office and recruitment processes. This role combines a variety of administrative responsibilities, including office management, internal recruitment, HR processes, and general administrative duties. You will be a key point of contact for our offices and the Admin team, ensuring that all functions run efficiently and in alignment with company objectives. This is an excellent opportunity for a detail-oriented individual looking to gain exposure to both office operations and Recruitment Management.
Key Responsibilities:
Administrative Duties:
1. Provide general administrative support to the management team, including preparing reports, handling correspondence, and scheduling meetings.
2. Assist with the preparation and tracking of departmental budgets, especially related to office supplies and recruitment costs.
3. Maintain filing systems (both electronic and paper) to ensure proper document management and easy access to important information.
4. Support other departments with administrative tasks as required.
5. Assist with HR-related tasks, including maintaining employee records, preparing HR documentation, and assisting with payroll coordination.
6. Support the HR team in employee engagement initiatives, performance management, and training programs.
7. Help organise employee benefits administration and assist employees with queries.
Internal Recruitment:
1. Assist in the internal recruitment process by posting job openings, screening resumes, scheduling interviews, and communicating with candidates.
2. Work closely with HR and hiring managers to ensure recruitment needs are met in a timely and effective manner.
3. Maintain the applicant tracking system and update candidate status regularly.
4. Assist in coordinating the onboarding process for new hires, including preparing documentation and scheduling orientation sessions.
Office Management:
1. Oversee the daily operations of the office, including managing office supplies, equipment, and office space.
2. Coordinate maintenance and services for the office environment (e.g., cleaning, facilities management, and vendor relationships).
3. Handle the organization of events, meetings, and travel arrangements as needed.
4. Ensure a welcoming and organized office environment for staff and visitors.
5. Manage incoming and outgoing mail, packages, and general office communications.
Required Skills & Experience:
Experience: 1-3 years of experience in administration and/or recruitment role, with a general understanding of internal recruitment, and office operations. Basic understanding of HR processes would be an asset.
Education: A degree in Business Administration, HR, or a related field is preferred but not essential.
Skills:
1. Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.
2. Excellent written and verbal communication skills.
3. Proficient in Microsoft Office (Word, Excel, PowerPoint), experience with Jira or other project management tools is an asset.
4. Ability to work independently and as part of a team in a fast-paced environment.
5. Attention to detail and a problem-solving mindset.
Seniority level
Entry level
Employment type
Full-time
Job function
Human Resources
Industries
Software Development
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