We are recruiting for an Office Assistant to take responsibility for facilities management of our sites as well as other administration and HR-related duties.
Overview of duties
Facilities management – work with procurement lead to ensure office supplies and resources are restocked
Ensure offices are well presented and fit to receive visitors where appropriate
Coordination of security management for the office footprint
Escalation point for office maintenance issues and point of contact for suppliers such as air conditioning, building contractors and cleaners
Post distribution and management including booking of couriers where needed
Manage health and safety procedures and ensure the correct number of fire marshals and first aiders are trained
Keyholder for offices on a rota basis
Administration to support the human resources team
Occasional travel to other Ireland sites, as required by the business
Person specification
Knowledge, skills and abilities:
Well organised with strong time-management skills
Ability to work as part of a team but also autonomously
Problem solver
Good at building relationships
Good verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information with discretion
Proficient in MS office suite
Excellent communication, and interpersonal skills, with a professional demeanour
Education / and or Experience
Two or more years of experience in office management (preferred)
Key information:
Hours: 35 hours
Location: Blackrock, Hybrid
If this sounds like something you are interested in please apply, or contact Lucy Reed for further information.