Executive Assistant / Office Manager
We are seeking a highly skilled Executive Assistant / Office Manager to work directly with our CEO.
About the Role
This is an excellent opportunity for a top-class EA with a strong business sense, ideally with knowledge of construction or real estate. The office-based role is located in Dublin City Centre and comes with an excellent salary package and benefits.
Responsibilities
* Manage the CEO's diary and maintain the CEO's filing.
* Handle office supplies and meeting rooms.
* Oversee office service contracts (e.g., telephone, IT, cleaners).
* Act as the first point of contact for visitors.
* Provide centralized administrative support for site-based and operational management.
* Handle ancillary accounts duties (e.g., credit card management).
* Ensure the office is maintained in an orderly manner.
* Manage diary coordination and information sharing.
* Research and report on market and media reports.
Governance Functions – Board Meetings
* Schedule agendas for each meeting.
* Coordinate and issue packs for meetings in advance.
* Take and agree on minutes with the CEO and Chairman of each meeting.
* Schedule actions arising from meetings, assign responsibilities and timelines, and follow up to ensure delivery.
Activities of All Businesses within the Group
* Advise on and set up systems to manage the individual businesses and Business Heads more effectively.
* Coordinate the production of business plans for the Group and each of its businesses.
* Track, flag, and report deadlines and deliverables for each Business Unit Head.
Ideal Candidate
* Strong administrative experience with attention to detail.
* Ability to manage multiple stakeholders.
* High energy and strong work ethic.
* Experience handling multiple projects.
* Excellent communication and interpersonal skills.