Office Book Keeper
Main Purpose of Job: To effectively manage, develop, motivate and lead the administration / office Staff.
Key Responsibilities:
* Recording and maintaining a company's daily financial transactions.
* Preparing reports for the managers and trial balances to assist the accountants.
* Supporting with payroll, collecting debts, generating invoices and making payments.
* Liaising with HR Manager, Area Manager, Office Manager, Office employees and company auditors.
Main Tasks of Job:
* Ensuring financial ledgers are maintained and monthly accounting processes are followed.
* Working with a hands-on approach to the entire office team.
* Organising workloads, monitoring own progress and performance, determining work priorities, paying particular attention to productivity, systems, efficiency, profitability and quality control through regular audits.
* Carrying out stock checks on equipment and materials as required.
* Arranging/ carrying out the induction and on-the-job training with office staff, ensuring those are trained to required standards.
* Liaising with Human Resources promptly, with open communication and integrity.
* Involvement in implementing new financial and operational systems.
* Coordinating escalation/identification of issues and advising Senior Management of potential/operational risks.
* Providing Business Analysis to improve processes, productivity and performance, and supporting effective decision-making.
* Accountable for all tax and regulatory returns.
* Ownership of revenue reconciliation.
* Managing relationships with external and internal auditors, tax advisors, and other professional advisors.
* Preparing monthly management accounts including Profit and Loss Accounts, Balance Sheets and Cash Flow.
* Preparing weekly financial reports including forecasting of profits, cash and payroll.
* Preparation of monthly Accruals, Prepayments and Balance Sheet Reconciliations.
* Preparation of year-end Accounts.
* Ensuring a strong accounting and operational control environment to safeguard assets.
* Promoting credible awareness of all company Policies and Procedures and Health and Safety Practices.
* Ensuring all employees have appropriate training and understanding on Policies and Procedures and Health and Safety Practices to secure compliance.
* Implementing and following up on CAPA plans in relation to any audit non-conformances outlined by you or other departments.
* Developing the business, assisting the Store Manager/Franchisee build relationships in local communities, assisting in the development of an LSM plan with the Manager/Franchisee for each store to generate business and goodwill in each community.
* Overseeing employee relations and customer complaints having the potential for significant impact on the business and taking the necessary action and advice to minimise effect.
* As required, preparing weekly KPI reports, relative to sales, productivity, man-hours budgets, stock, margins, wastage.
* Attending weekly management meetings at Head Office, prepared and open to new challenges with a proactive mindset.
* Actioning any issues that arise on a day-to-day basis.
* To ensure compliance with all legislation, i.e. working time act rest periods, max working hours etc., equality legislation, grievance and disciplinary procedure.
* Ensuring accurate records are maintained, including time and attendance, time sheets, site minutes etc.
Your Profile:
* Accounts Technician or Accountant, with 3+ years PQE in a management role, who is results-orientated, commercially astute, revenue and profit-focused.
* Experience along with some multi-site experience within the Retail Industry - A minimum of 2 years' experience is required.
* Possess excellent IT skills and experience.
* Financial acumen is a particular requirement of this position.
* Will be someone who can think strategically as well as operationally.
* The ability to manage and develop in a state of self-sufficiency.
* Possess excellent organisational, analytical, problem-solving and communication skills.
* Business acumen gained through work experience and/or a business degree.
* Will have a strong, demonstrable record of achievement working in a standards-driven organisation.
* Will be ambitious, enthusiastic and resilient with demonstrable career progression to date.
* Communicates office goals and a motivating vision; links individual office performance to achieving store goals.
* Provides clear direction and authority, and is assertive when required.
* Regularly coaches office staff to drive for results, is a role model in his/her display of professionalism.