**Job Summary**
Excel Recruitment seeks a proactive and versatile Facilities Coordinator for our client in South Dublin. This role combines administrative tasks in head office with hands-on facilities management across a portfolio of retail properties.
Responsibilities:
* Conduct regular inspections of retail properties to ensure they are well-maintained and fully operational.
* Perform light maintenance tasks and touch-ups as needed on the properties.
* Liaise with tenants to address maintenance issues and ensure their concerns are resolved promptly.
* Coordinate and oversee outside contractors for maintenance or repair projects, ensuring work is completed to a high standard.
* Obtain quotes from contractors and present options for approval.
* Maintain accurate property records and documentation using Microsoft Office tools.
* Generate reports on property conditions and maintenance schedules for management review.
* Manage general administrative tasks at the head office, including correspondence and filing.
* Ensure properties comply with health and safety regulations.
* Monitor budgets related to maintenance and repairs, ensuring cost-effective solutions.
* Provide excellent customer service to tenants and stakeholders.
* Drive between multiple property locations as required.
Requirements:
* Proven experience in facilities coordination, property management, or a similar role.
* Proficiency in Microsoft Office including Word, Excel and Outlook.
* Strong organisational skills and attention to detail.
* Ability to perform light maintenance tasks and coordinate larger repair projects.
* Full, clean driving licence and willingness to travel between properties.