Role Summary: The post holder is responsible for the administration of the Superannuation schemes (VHSS & Single Pension Scheme) in place within the hospital.
This entails the provision of service histories, estimates and refunds where appropriate to current and former employees.
The post holder will also be responsible for processing retirement benefits and for the computation of CET and RLS taxes where appropriate.
Essential Qualifications / Experience: Eligible applicants will be those who on the closing date for the competition: (i)Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory Health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004.
Or (ii)Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish.
Candidates should have obtained at least Grade C On higher-level papers in three subjects in that examination.
Or (iii)Have completed a relevant examination at a comparable standard in any equivalent Examination in another jurisdiction Or (iv)Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).
Note: Candidates must achieve a pass in Ordinary or Higher level papers.
A pass in a foundation level paper is not acceptable.
Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme.
The Leaving Certification Applied Programme does not fulfil the eligibility criteria.
And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.
2.
Age Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004).
A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.
3.
Health Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
4.
Character Candidates for and any person holding the office must be of good character.
Person Specification: (e.g.
Key Skills & Competencies Required) Have a minimum of 3 years of experience of working in a Pensions/Payroll/HR environment at a senior level.
Have demonstrable experience of working on the VHSS and the Single Pension Scheme.
Be an innovative team player.
Have excellent interpersonal and communication skills.
Demonstrate attention to detail and accuracy in all aspects of work.
Have the ability to work under pressure and to meet deadlines.
Demonstrate an understanding and practice of confidentiality.
Have a high capacity for responsibility and individual initiative.
Have proven organisational and administrative skills.
Demonstrate a flexible working approach.
Be proficient in the use of MS Office products.
Be able to navigate Resource Link or a similar HR/Payroll information system.
Outline of Duties and Responsibilities: To provide an efficient, confidential and accurate Superannuation Administration service as follows: Process pension applications for retirement benefits, permanent infirmity pensions, pension estimates and for family law purposes.
Calculate Chargeable Excess Tax and Retirement Lump Sum taxes as appropriate.
Process pension scheme contribution refunds.
Collate data for Service Verifications.
Assist with pension increases.
Issue Annual Declaration Forms to current pensioners.
Provide data for the VHSS Annual Returns.
Provide senior management with data on pension costs and forecasts.
Manage data for upload to the DPER National Databank.
Ensure that Leaver and Annual Benefit Statements are available to current and former staff through the staff portal.
Attend workshops and events associated with the pension schemes in operation within the hospital.
Maintain a register of all staff in the relevant Superannuation schemes and advise the VHSS of all leavers.
Manage and maintain Superannuation files for former and existing employees.
Be knowledgeable of and keep up to date with VHSS and Single Scheme rules.
Co-ordinate VHSS and Single Scheme projects and produce reports as required.
Act as a resource to provide information/advice on AVCs / PRSAs etc.
The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.
Conditions of Employment: Annual Leave Entitlement: 29 days per annum pro- rata.
Annual leave is calculated January to December of each year.
Sick Leave Regulations: Please refer to contract of employment.
Probationary Period: The appointee shall hold office for a probationary period of six months.
The terms of the Hospitals Superannuation Scheme (VHSS & SPSPS) will apply to this position.
A minimum of 1 months notice of termination of employment is required.
Notice of termination of employment must be received in writing.
Dress Code must be adhered to at all times.
Please note the following: The Hospital Board is not responsible for loss or theft of personal belongings.
Fire orders must be observed and staff must attend fire lectures every 2 years.
Mandatory training must be adhered to and recertified before expiry timeframes occur i.e.
Manual Handling, Basic Life support, Intravenous assessment, Hand hygiene education, waste management and Mission effectiveness programme.
All accidents within the department must be reported immediately.
In line with the Safety, Health and Welfare at Work Act (1989 & 2005), smoking within the Hospital building is not permitted.
All Staff are advised to avail of Hepatitis B Vaccination with Occupational Health.
Policies/Legislation: All hospital policies and procedures form an integral part of an employment contract and may be subject to update and revision, from time to time, in consultation with union representatives as appropriate.
Employees are required to comply with all hospital policies, procedures (e.g.
Dignity at work, Trust in Care, Computer Usage Policy) and the hospitals ethical codes of practice.
Confidentiality In the course of your employment you may have access to, or hear information concerning the medical or personal affairs of patients, students, staff and / or other health service business.
Such records and information are strictly confidential and, unless acting on the instruction of an authorised officer, such information must not be divulged or discussed except in the performance of normal duty.
In addition records must never be left in such a manner that unauthorised persons can obtain access to them and must be kept in safe custody when no longer required.
Hygiene During the course of employment staff are required to ensure that the hospitals hygiene and infection control policies are adhered to at all times.
All employees have responsibility to prevent transmission of infection by adhering to and implementing optimal hand hygiene and adhering to the Hospitals Hygiene processes.
Hygiene is a fundamental component of St Michaels Hospitals quality system to ensure the safety and well-being of its patients and staff and plays a role in the prevention and control of healthcare associated infection.
Benefits of working at St Michaels Hospital Defined benefit pension scheme.
Access to learning and development opportunities.
Library facilities.
Subsidised staff restaurant.
Subsidised pharmacy.
Access to subsidised gym facilities.
Access to health services credit union.
Group discount for health insurance.
Excellent access to public transport including dart and bus routes.
Tax saver commuter ticket scheme.
Bike to work scheme.