About Us
Integrity360 is one of Europe's leading cyber security specialists operating from office locations spread out across the continent, providing a comprehensive range of professional, support and managed cyber security services for over 300 clients. With four top-class Security Operation Centres, we offer a complete end-to-end security service covering our clients' security from every angle. Our services include Managed Security, Cyber Security Testing, Incident Response, Security Integration, PCI Compliance and Cyber Risk & Assurance.
What sets Integrity360 apart is our exceptional team of experts who drive the business forward. The company was founded with a focus on technical expertise, which remains at the core of our philosophy today. Our team members have some of the greatest skills and experience in the industry, and clients remain with Integrity360 because they can rely on and trust us to exceed their expectations.
Job Role
This is an office-based role that involves supporting the office function by conducting administrative tasks so that the business can operate more effectively while providing PA administrative support to the Group CFO/Group FD and visiting C-Suite members.
The successful candidate will be an enthusiastic individual who displays their own initiative, with an elevated level of attention to detail, and who wants to work as part of a dynamic team. Discretion and confidentiality are essential for the successful candidate.
Primary Duties/Responsibilities:
Office Duties
1. Arrange travel and ensure visas, passports and itineraries are up-to-date, adhering to the company travel policy.
2. Ensure all agenda packs and materials are compiled and distributed before meetings, when required.
3. Perform general administrative or housekeeping tasks as and when required.
4. Provide catering, travel and meeting logistics for on/offsite Board & Executive meetings.
5. First point of contact and screening for incoming calls, external visitors, clients, couriers and contractors.
6. Manage correspondence, reception duties and meet and greet visitors and suppliers.
7. Maintain office systems, including data management and filing.
8. Control access management for the office.
9. Maintain the office supply inventory and order additional supplies as needed.
10. Arrange courier, taxi, shipping and other services for the office.
11. Be responsible for the daily appearance and cleanliness of the office (professional cleaning services visit daily).
12. Coordinate and monitor office operations to ensure company requirements are sufficiently met on a daily basis.
13. Show flexibility in carrying out other tasks and responsibilities that may arise or be assigned.
14. Handle highly sensitive documentation and reports, ensuring confidentiality is maintained at all times.
15. Comply with Integrity360 internal systems & procedures.
16. Oversee and manage visitor badges and parking facilities.
PA to Company Executives (e.g. CFO, COO)
1. Provide diary and workflow support, arranging calls and meetings, ensuring diaries are aligned and always up-to-date, resolving any scheduling conflicts that arise with internal and external parties.
2. Prepare documents, briefing emails, reports and presentations - often highly sensitive, ensuring confidentiality is always maintained.
3. Compile and timely circulate agenda packs and materials for meetings.
4. Liaise on a daily basis to carry out assigned tasks, run business and other errands, and perform general administration tasks.
5. Arrange client and employee hospitality for events hosted by members of the Executive team.
6. Execute executive travel.
7. Reconcile monthly expenses and invoices.
Required Skills and Experience:
You should have experience demonstrating the following qualities:
1. A minimum of three years' experience in a similar role.
2. Proficiency in MS Office, particularly PowerPoint, Word, Excel.
3. Excellent interpersonal and communication skills.
4. Superior organizational and time management skills.
5. Self-confident with a positive 'can do' attitude.
6. Ability to work under pressure with minimal supervision.
7. Ability to work on multiple projects in a fast-paced environment while producing quality work and adhering to deadlines.
8. Demonstrate a high degree of initiative, confidence and quick learning.
9. Attention to detail is key (detail, detail, detail).
10. Travel logistics - think laterally to ensure all considerations included (i.e. flight time, check-in time, ground transfer time vs on-site meeting time).
11. Make informed decisions.
12. Comprehensive and cohesive communications.
13. Develop a close working relationship with other Integrity360 employees in other locations - coordination.