*********PLEASE COMPLETE THE APPLICATION FORM FULLY, CV'S ARE NOT ACCEPTED********** Principal Duties and Responsibilities The position of Grade V encompasses both managerial and administrative responsibilities which include the following:
Administration Ensure the efficient day-to-day administration of area of responsibility Ensure deadlines are met and that service levels are maintained Ensure an even distribution of workload among team, taking into account absence due to annual leave etc Ensure policies and procedures are well documented and understood and adhered to by staff in own section Ensure accurate attention to detail in own work and work of team Use appropriate technology to ensure work is completed to a high standard Ensure that archives and records are accurate, maintained confidentially and readily available to the appropriate authority Ensure line management is kept informed of issues Ensure that the service is kept informed and that their views are communicated to middle management Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service Human Resources / Supervision of Staff Supervise and ensure the well-being of staff within own remit Create and maintain a positive working environment among staff members, which contributes to maintaining and enhancing effective working relationships Deal with under performance in a timely and constructive manner Identify training and development needs of staff in own area Promote co-operation and working in harmony with other teams and disciplines Engage in the HSE performance achievement process in conjunction with your Line Manager and staff as appropriate. Manage attendance and any attendance issues in accordance with the managing attendance policy. Customer Service Promote and maintain a customer focused environment by ensuring service-users are treated with dignity and respect Seek feedback from service users/customers and implement change to incorporate same, in agreement with line manager Service Delivery and Improvement Embrace change and adapt local work practices accordingly, ensuring team knows how to action changes Ensure accurate attention to detail in own work and work of the team Encourage and support staff through change processes Monitor efficiency of service provided by team, identify and implement changes to the administration of the service where inefficiencies arise Standards, Policies, Procedures & Legislation Maintain own knowledge of relevant HSE policies, procedures, guidelines and practices to perform the role effectively and to ensure current work standards are met by own team Maintain own knowledge of relevant regulations and legislation e.g.
Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts etc. Pursue continuous professional development in order to develop management expertise and professional knowledge Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards and other standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc and comply with associated HSE protocols for implementing and maintaining these standards Healthcare Records Manager Role Supervision and Management of all clerical officers both Grade III & Grade IV across 5 departments.
Healthcare Records, Emergency Department, Central Admissions, Main Reception and PHI Liaison. To manage the resources within the WTE allocation in accordance with hospital requirements Weekly rostering for each of the above departments Management of all staff queries and requests along with HR associated with same. Input and submission of hours for payroll Management of sourcing and out sourcing records to our off site storage company. Monthly KPI and Staffing reports Organise and facilitate mandatory training Chair the Healthcare Records committee within the hospital Representing the ED clerical department at the ED/ Finance committee meetings along with the duties associated with same. Healthcare Records standards and Auditing to ensure compliance within UHW Work with regional Health Care Records Managers Group on developing and implement standardise policies. Development of standard operating procedures for each department and updating of same on a regular basis. To ensure the provision of an effective and comprehensive Healthcare Records Department. Responsible for ensuring all duplicate Health Care Records are merged correctly and in a timely manner in accordance to the Multi campus PPPG. The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.