Purchasing & Sales Support
Irish International Trading Corporation (Cork) Plc, otherwise known as IITC, was established in 1920 and we are immensely proud of having diversified and developed over time to become one of Ireland's leading wholesalers of Hardware, Steel, Wire, Agricultural Plastics, Salt, Bathroom supplies and Plumbing Materials.
The quality, expertise and commitment of our loyal employees has been the foundation of our success and will be the biggest driver of our business in further development. It is this passion about our industries and products which ensures that each of our customers, big and small, receives a bespoke and high-quality customer experience every time that they deal with IITC. Our business is underpinned by our 5 core values, as how we achieve success is just as important as being successful - Loyalty - Quality - Integrity - Respect & Inclusiveness - Unique customer service.
We are continuing our journey of expanding and diversifying our business and we are seeking a dedicated and proactive individual to join our team as Purchasing & Sales Support. This role will be crucial in providing essential administrative and operational support to our purchasing department. The ideal candidate will possess strong organizational skills, attention to detail, and a collaborative mindset to ensure the smooth execution of procurement processes.
Key Responsibilities
1. Purchase Order Processing: Assist in the creation, processing, and tracking of purchase orders, ensuring accuracy and adherence to procurement policies. Coordinate with internal stakeholders and vendors to confirm order details, pricing, and delivery schedules.
2. Team Collaboration: Collaborate closely with cross-functional teams, including procurement, inventory management, and finance, to support purchasing activities. Communicate effectively with team members to facilitate the seamless flow of information and resolve any procurement-related issues.
3. Market Insight: Stay informed about market trends, industry developments, and supplier capabilities to contribute valuable insights to purchasing decisions. Conduct research and analysis to identify potential suppliers, products, and cost-saving opportunities.
4. Cost Management: Support cost management initiatives by assisting in price negotiations, vendor evaluations, and contract reviews. Assist in analysing pricing structures and identifying opportunities for cost optimization without compromising quality.
5. Procurement: Provide assistance in various procurement activities, such as supplier sourcing, selection, and evaluation. Assist in the preparation of requests for proposals (RFPs), requests for quotations (RFQs), and purchase orders. Collaborate with procurement team members to analyse supplier proposals and negotiate contract terms. Support the implementation of procurement strategies to optimize cost savings and supplier performance.
6. Reorder/Replenishment: Monitor inventory levels and proactively initiate reorder or replenishment processes to maintain optimal stock levels. Collaborate with inventory management team to forecast demand and ensure timely replenishment of inventory items.
7. Supplier Management: Act as a primary point of contact for suppliers, addressing inquiries, resolving issues, and fostering positive relationships. Collaborate with suppliers to track order status, resolve delivery discrepancies, and ensure on-time delivery of goods. Assist in conducting supplier evaluations and performance reviews to assess compliance with contractual agreements and quality standards. Support supplier development initiatives aimed at enhancing collaboration, innovation, and continuous improvement.
8. Inventory Management: Manage inventory records and databases to accurately track stock levels, item descriptions, and locations. Conduct regular audits of inventory to ensure data integrity and identify discrepancies or variances. Assist in the development and implementation of inventory control procedures to minimize stockouts and excess inventory. Coordinate with warehouse personnel to facilitate efficient receipt, storage, and distribution of inventory items.
9. Sales Order Processing: Assist in the processing of sales orders, ensuring accuracy, completeness, and adherence to company policies and procedures. Coordinate with internal departments, including logistics and finance, to facilitate order fulfilment and invoicing processes. Track order statuses, resolve order-related issues, and communicate updates to customers and sales representatives.
10. Customer Engagement: Engage with customers proactively to understand their needs, preferences, and feedback, fostering strong relationships and loyalty. Assist in the development and execution of customer engagement initiatives, such as surveys, feedback mechanisms, and loyalty programs.
Qualifications & Skills:
1. Bachelor's degree in Business, Economics, or related field
2. Strong organisational skills with a keen attention to detail.
3. Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
4. Proficiency in Microsoft Office suite (Word, Excel, Outlook) and experience with purchasing or inventory management software is desirable.
5. Ability to prioritise tasks, work efficiently under pressure, and adapt to changing priorities in a fast-paced environment.
Preferred:
1. Prior experience in purchasing, procurement, or administrative support role advantageous
2. Familiarity with procurement processes and best practices.
3. Experience in inventory management and supply chain operations.
4. Knowledge of supplier management principles and practices.
5. Ability to analyse data and generate reports to support decision-making.
What we Offer:
* Competitive salary package
* Permanent Role
* Digital Wellbeing Platform
* Pension Contributions
* Opportunities for career growth and development
* Further Education Support
* On Site Parking
Our company is committed to equal employment opportunities regardless of age, sexual orientation, gender, pregnancy, religion, nationality, ethnic origin, disability, medical history, skin colour, marital status, genetic information, socio economic or parental status. We base all our employment decisions on merit, job requirements and business needs.
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