Roster Coordinator
St Luke's Charity & Home - Cork
St Luke's Charity and Home, a leading provider of residential care, education, and Day Care for older persons specialising in dementia and Alzheimer’s care, is seeking an experienced Roster Coordinator to join our team.
About Us
We operate a 128-bed long-stay nursing home on the shores of Lough Mahon in Cork and are widely recognised as one of the foremost providers of residential and Day Care services. In addition, we operate the Northridge House Education and Research Centre, with expertise in dementia care. We encourage charitable contributions from the community to support our work and outreach programmes.
Our vision is to expand our reach and improve the quality of life for older people throughout the community.
The Role
As a Roster Coordinator, you will play a critical role in ensuring the accurate and efficient management of the scheduling and payroll systems for our organisation. You will work closely with the HR, Finance and Clinical teams to support the delivery of high-quality care by ensuring smooth operations in workforce scheduling, time management, and payroll compliance.
You will also be a key member of the project team on implementing a new Time Management System (TMS), working with the project lead to oversee the planning, rollout, and integration of the system across the organisation.
This is a key position that offers opportunities to improve and streamline processes while contributing to the overall success of our organisation.
Key Responsibilities
Payroll Operations:
* Manage and process accurate payroll for all employees, ensuring compliance with relevant regulations.
* Oversee pension contributions and statutory deductions.
* Respond promptly to payroll queries from staff.
Scheduling and Time Management:
* Maintain and update the Time Management System (TMS) to ensure accurate employee schedules and attendance records.
* Collaborate with Clinical Nurse Managers (CNM’s) to create and optimise staff rosters based on operational needs.
* Ensure adequate staffing levels are maintained in our Home on a 24/7 coverage.
* Co-ordinate and manage Annual leave requests and ensure same is managed on a fair and equitable basis.
* Manage the rostering element for delivery of training and development programmes to ensure that all statutory training requirements are met i.e. HIQA, Health, and Safety and EHO
* Link with all departments i.e. Human Resources, Nursing and Education to ensure all trainings are planned accordingly for all team members.
Data Integrity and Reporting:
* Ensure data accuracy across payroll and scheduling systems.
* Generate reports on payroll, staffing levels, and attendance to feed into high-level HR reporting for management review.
* Identify and implement process improvements in payroll and scheduling systems.
Stakeholder Collaboration:
* Work closely with Clinical and non-clinical teams to align payroll and scheduling processes with organisational goals.
* Provide training and support to managers on using the scheduling system.
Required Qualifications & Experience
* Proven experience in payroll management and workforce scheduling, ideally in a healthcare or similar environment.
* Strong knowledge of payroll systems and time management software (experience with Quantum Snow and TMS is an advantage).
* Previous experience leading or supporting the implementation of new systems or processes.
* Proficiency in Microsoft Excel and the Office suite.
* Excellent organisational and time management skills.
* Strong attention to detail and accuracy in data handling.
* Knowledge of employment law and payroll compliance regulations.
What We Offer
Join a purposeful organisation dedicated to improving the lives of older people. You’ll be part of a dynamic and supportive team with opportunities to contribute to process improvements, lead system implementations, and make a meaningful impact.
Interested candidates should apply with their CV. by emailing our Human Resource Manager at fiona.dwyer@stlukeshome.ie on or before Friday 14 February 2025.
St Luke's Home & Charity is an equal opportunity employer.
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