Grade 7 Administrative Officer (HR & Recruitment)
Administrative, Professional and Technical
The Administrative Officer is a middle management supervisory position in the LGMA and is responsible for the efficient management, direction, and deployment of resources for a work area or function to which they are assigned. They will generally work as part of a multi-disciplinary team within one of the LGMA Pillars to deliver a range of forward-facing and internal services to the local government sector.
The Administrative Officer is responsible for the day-to-day operations of a work area and may have responsibility for a number of staffing grades. They will contribute to the development and implementation of policies and strategies within the LGMA and may represent the LGMA on internal/external sub-committees and/or working groups.
The initial post, Administrative Officer (HR & Recruitment), will be part of the LGMA HR team based in Pillar 3, LGMA Operations, PMO, Innovation and Reform in Local Government House, Ushers Quay. The Administrative Officer (HR & Recruitment) will report to the Manager of HR and Corporate.
The ideal candidate must be a highly motivated person with a strong sense of commitment to delivering quality services and a willingness to take on challenges.
The role includes but is not limited to managing end-to-end recruitment for the LGMA, including:
1. Liaising with DHLGH HR section to optimise the LGMA sanction process,
2. Engaging with hiring managers to define staffing requirements,
3. Managing the development, submission, and approval of sanction requests,
4. Managing the development of candidate booklets and advertising,
5. Running recruitment competitions,
6. Managing the interview process,
7. Managing offers, onboarding, and induction processes,
8. Managing the personnel system to maintain accurate records of posts, positions, leavers, joiners, and movers,
9. Developing and maintaining accurate personnel records to support headcount and FTE reporting, organisation chart development, and statutory returns,
10. Stakeholder engagement with internal and external stakeholders including Assistant Chief Executives, CEO, The DHLGH, Public Jobs, and the Access Group,
11. Developing processes and procedures on sanction and recruitment workflows,
12. Working with stakeholders to inform the development of the LGMA workforce plan.
This post will report to the Manager of HR and Corporate within Pillar 3 and will have 1.5 direct reports.
For further information, see the Candidate Information Booklet.
LOCAL GOVERNMENT MANAGEMENT AGENCY
LOCAL GOVERNMENT HOUSE
35-39 USHER'S QUAY
Dublin 8
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