Receptionist & Office AdministratorDepartment: Operations
Employment Type: Full Time
Location: Dublin
DescriptionAre you a people person with top-notch organisational skills?
Do you thrive in a fast-paced, dynamic environment where no two days are the same?
If so, we have the perfect role for you!
We're looking for a Receptionist & Office Administrator to be the face of our company, ensuring smooth front desk operations, managing travel and expenses, and keeping our office running like a well-oiled machine.
This is an exciting opportunity to be at the centre of a growing tech company, supporting our team and creating a welcoming environment for employees and visitors alike.
This role is an immediate requirement.
Key ResponsibilitiesWhat You'll Be Doing Front Desk & ReceptionGreet and welcome clients, visitors, and employees with a professional and friendly attitude.Manage incoming calls, direct them to the right person, and take accurate messages.Keep the front desk area neat, organised, and always ready to impress.Handle incoming and outgoing post and packages.Coordinate meeting room bookings and ensure smooth scheduling.Set up and manage contracts via DocuSign and maintain an efficient filing system.Travel & Expense CoordinationArrange all company travel, securing cost-effective flights, accommodations, and transport.Keep track of travel itineraries and ensure all bookings comply with company policies and budgets.Maintain records of travel expenses and provide reports when needed.Office Management & SupportAssist the Facilities Manager with daily office operations.Monitor and order office supplies to keep the workspace stocked and efficient.Act as a point of contact for vendors and service providers.Help organize and coordinate company events, meetings, and employee functions. Skills, Knowledge and ExpertiseWhat You'll Need: Strong organisational and multitasking skills.Excellent communication and interpersonal abilities.Proficiency in Microsoft Office Suite and office management software.Ability to work independently and as part of a team.Previous experience in a receptionist or administrative role is a plus.
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