Job Title: Admin Assistant / Office Manager
Location: Swords, Dublin North
Company: GreenGolfBall
Employment Type: Full-time
About GreenGolfBall
GreenGolfBall is a destination management company specializing in inbound golf travel to Ireland. We craft exceptional experiences for international golfers, offering personalized service, hand-picked accommodations, and curated activities. With over 20 years of experience, we pride ourselves on delivering seamless, memorable golf tours in Ireland.
Job Overview
We are looking for a detail-oriented Admin Assistant / Office Manager to support our growing team. This individual will play a critical role in ensuring smooth business operations, providing administrative support to both the Sales/Business Development team and the CEO, and acting as a liaison with the Finance department. This role is ideal for someone who is highly organized, proactive, and capable of multitasking.
Key Responsibilities
1. Sales & Business Development Support
o Assist the sales team in confirming availability at hotels and golf courses for client bookings.
o Maintain relationships with hotel and golf course contacts to streamline availability checks.
o Coordinate client preferences, special requests, and itinerary confirmations through liaising with clients.
2. Finance & Booking Coordination
o Act as a bridge between the Finance department and the Sales/Business Development team to ensure smooth processing of payments and deposits.
o Upon confirmation of deposit payments, finalize bookings with hotels and golf courses.
o Ensure all financial documentation is properly recorded and updated in the system.
3. Office Management & Administration
o Manage general office tasks, including ordering supplies, maintaining records, and ensuring a smooth workflow within the office.
o Handle incoming inquiries, emails, and correspondence.
o Ensure office systems and processes are up to date and functioning efficiently.
4. Executive Assistance to CEO
o Provide administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
o Prepare reports, presentations, and documentation as required.
o Assist in organizing and coordinating company events or strategic meetings.
5. Reporting & Documentation
o Generate reports related to bookings, payments, and operational performance.
o Maintain an organized and up-to-date filing system for client bookings and vendor agreements.
o Assist in compiling marketing and operational reports when needed.
Key Skills & Experience Required
* Experience: Minimum 3-5 years of experience in an administrative or office management role, ideally within the travel, hospitality, or tourism industry.
* Skills:
* Strong organizational and multitasking skills.
* Excellent communication and interpersonal abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM tools.
* Ability to work independently while maintaining strong attention to detail.
* Familiarity with golf tourism or hospitality industry is a plus.
What We Offer
* Competitive salary based on experience.
* Opportunity to work with a fast-growing golf travel company in Ireland.
* A dynamic and collaborative team environment.
* Career growth opportunities in the travel and tourism sector.
How to Apply
Please send your CV and a brief cover letter to info@greengolfball.com with the subject line “Admin Assistant / Office Manager Application”.
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