Grade IV, Time and Attendance Officer, Medical HR
The post holder will be assigned to Medical HR and participate in and take responsibility of all time and attendance/Payroll aspects of the Medical HR function.
Key Duties and Responsibilities:
* Time and Attendance/Payroll: Undertake calculations on conditions of employment including incremental credit progression, allowances and overtime rates. Compile and distribute specialty rosters ensuring medical cover at all times. Process reimbursable expenses to medical staffing in accordance with contractual provisions.
* The processing of continuous education reimbursements through the HSE database DIME for both NCHDs and Consultants. Liaise with recruitment agencies to fill potential gaps on weekly on call rotas with locum NCHDs.
* Manage the departmental inbox specific to pay related queries. Responsible for payroll and rota related queries. Process all finance related claims, relocation, mileage, phone. Process all annual leave compensation Calculating and processing of unrostered and on call overtime for over 400 NCHDs to meet fortnightly deadlines.
* Up keep of the St James online portal for on call and unrostered hours submissions. Housekeeping of all on line forms relating to time and attendance Calculation of Compensatory rest days in line with the NCHD IMO agreement. Calculation of Notional overtime EWTD compliance Processing of Consultant overtime.
Administration:
* Ensure that HR records are maintained relating to pay scales. Contribute in a pro-active capacity to ensure that all processes & documentation are updated regularly to meet changing business needs Develop and maintain the Medical Workforce Unit Intranet site to ensure information is up to date and appropriate to the information needs of medical staffing and relevant hospital staff.
* Monitor internal phone and email distribution lists to ensure that MWU has the most update contact details for Medical Staff SAP Maintain personnel administration records on the SAP HR system Ensure SAP is operated efficiently and that users are aware of best practice regarding the system.
General Liaise with external agencies:
* Including the Health Services Executive, government agencies, Trinity College Dublin, the Training Colleges and Irish Medical Council on issues related to medical staffing Liaise with the Payroll Office, HR Business Partner teams and the Workforce Planning Unit as required.
Skills:
* PAYROLL ROSTERING COMPLIANCE HUMAN RESOURCES ADMINISTRATION SYSTEM ADMINISTRATION BENEFITS FLEXITIME PAID HOLIDAYS PENSION FUND