Job Description
We are seeking a dynamic and self-motivated Executive Assistant to join our team in Cork. As a key member of our senior leadership team, you will provide administrative support to two business partners and enjoy a hybrid working model with 50% on-site presence.
Your key responsibilities will include:
* Maintaining daily calendars for business partners, establishing relationships with external stakeholders to optimize schedule coordination.
* Managing meetings at various locations, arranging logistics, setting up equipment, and coordinating travel arrangements as needed.
* Coordinating international travel, passport, and visa requirements for business partners.
* Processing complex expense reports, reconciling corporate and personal credit accounts in a timely and accurate manner.
* Attending business meetings to understand priorities and develop a deep understanding of the business area.
* Creating and editing documents, spreadsheets, and presentations.
* Maintaining group lists, distribution lists, and collaboration sites.
* Providing administrative support during pre-boarding and onboarding processes.
* Identifying productivity-enhancing techniques to drive team efficiency.
* Serving as a backup for other administrative assistants to meet workload deadlines or cover absences.
* Handling additional administrative tasks and special projects as assigned.
The ideal candidate will have previous experience as an Executive Assistant, providing support to key business stakeholders. You will possess excellent communication skills, a natural problem-solving ability, and adaptability in a fast-paced business environment.