Senior Office Administrator / Office Manager
Leinster Appointments is currently recruiting for a permanent, full-time Senior Office Administrator/Office Manager in North Co. Dublin.
Job Description:
* Maintain confidential and sensitive information, exercising discretion at all times.
* Oversee all office administration tasks and support/deputise for the Finance & Operations Manager.
* Proactive trouble shooting including IT, HR, and other administration-related issues.
* Manage documentation, records, filing systems, cyber security updates/policy, and communication with staff and clients.
* Provide PA support to the Managing Director.
* Arrange and organise travel for all staff, including visas etc.
* Serve as a primary point of contact for internal and external stakeholders.
* Liaise with various external service providers including insurance, travel, office supplies, etc. as and when required in relation to levels of service/cover, quality, and pricing.
* Assist in preparing and distributing company-wide communications.
* Proactively manage and prioritise requests and streamline administration workflows to enhance productivity across the business.
* Support the accounts team with financial processes (20% of the role).
The Person:
* Minimum 3 years of senior office administration experience.
* Proficient in Sage (an advantage), CRM applications (an advantage), and MS Office suite, including SharePoint, Outlook, Teams, Word, Excel, and PowerPoint.
* Dynamic, highly motivated individual with a can-do attitude and the ability to work independently.
* Strong organisational, multi-tasking, and prioritisation skills, with a high level of accuracy and attention to detail.
* Exceptional time management, attention to detail, and organisational skills, with the ability to work under pressure and prioritise tasks accordingly in a dynamic environment.
* Excellent verbal and written communication skills.