We are recruiting a highly organised and detail orientated Office Administrator for a small office of a Construction company based in the Dublin 14 area.
The successful candidate will be responsible for ensuring the smooth operation of the office by performing a variety of administrative and clerical tasks.
This role requires excellent communication skills, the ability to multitask and a proactive approach to problem solving.
Key Responsibilities:
1. Office Management duties – ordering stationery and maintaining office supplies
2. Liaising with suppliers, subcontractors and others
3. Coordinate and schedule meetings, appointments and travel arrangements
4. Handling incoming and outgoing correspondence, including emails, phone calls, and mail
5. Maintain and update office records, databases and filing systems
6. Assist in the preparation of reports, presentations and other documents
7. Liaise with vendors, stakeholders, customers and service providers
8. Perform other administrative duties as assigned
9. Back up accounts administrative duties to cover holidays for putting up invoices, RCT and VAT returns; Quickbooks is used
Qualifications:
1. Proven experience working in an office administrator, office manager, or office assistant role for a minimum of 4-5 years
2. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
3. Excellent organisational and time management skills
4. Strong written and verbal communication skills
5. Strong initiative for self-led work
6. Attention to detail and problem-solving skills
7. Some general accounts experience would be beneficial
8. Experience working in a construction-related environment would be beneficial
9. Hours could be 9am-5pm Monday to Friday, with the possibility of 8am-4pm or 8:30am-4:30pm
10. Salary will depend on experience, approximately €45–50k
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