Posted: 2 April
Offer description
Travel Co-Ordinator (Maternity Cover)
We are seeking a skilled Travel Co-Ordinator to join our team on a maternity cover basis. The ideal candidate will have experience in planning and coordinating travel arrangements, with a focus on efficiency and cost-effectiveness.
* Work closely with employees to determine their travel needs and provide options for international and domestic flights, car parks, trains, hotel accommodation, dining, and car hire.
* Collaborate with the talent acquisition team to book flights and accommodations for interview candidates and new start employees.
* Arrange travel needs for client trips and maintain contact with clients to ensure satisfaction with arrangements.
* Book and make payment for requested departmental team building activities.
* Respond quickly to reactive travel issues/changes that arise during travel, such as delays and cancellations, which may require working outside of normal hours.
* Research travel options, communicate information to relevant employees, and gain confirmation of suitability prior to making bookings.
* Prepare employee travel itineraries and distribute travel arrangements and schedules to all relevant staff to ensure they have necessary documentation before leaving for their trip.
* Evaluate monthly reports issued by the contracts and business development department on contracts awarded or schedule meetings to plan future travels.
* Produce monthly reports/summary on costs associated with business travel, such as flight costs, accommodation costs, etc.
* Obtain car hire pictures from travellers to challenge any car hire damage claims received.
* Check and approve payments on 4 P systems and allocate to the correct job codes.
* Negotiate reduced business corporate rates for hotels/accommodation where possible and ensure corporate rates are honoured.
Skills, Knowledge and Expertise:
* At least 6 months previous experience in travel co-ordination, managing multiple travel arrangements simultaneously in a business environment.
* Minimum 5 GCSEs Grade C or above, including Maths and English or equivalent.
* Proven ability to manage high volumes of travel arrangements.
* Demonstratable experience of financial tracking and budget management.
* The ability to react to travel changes outside of normal working hours.
This role requires strong organisational skills, attention to detail, and excellent communication skills. If you have experience in travel co-ordination and are looking for a challenging role, please apply.
