The NTPF is a corporate body with functions and responsibilities as set out under Statutory Instrument 179 - National Treatment Purchase Fund (Establishment) Order, 2004 and the Nursing Homes Support Scheme Act (2009).
Its key functions are:
Arranging for the provision of hospital treatment to classes of persons determined by the Minister. Collecting, collating and validating information on persons waiting for public hospital treatment. Agreeing pricing arrangements with private & voluntary nursing homes under the Nursing Homes Support Scheme. Furnishing advice to the Minister for Health on related issues. Performing any other function assigned by the Minister for Health, since July 2012 this includes responsibility for the publication of outpatient waiting lists. In carrying out its functions, the NTPF works closely with the Department of Health, the HSE, acute public hospitals and private nursing homes across the health system.
The Role The role of the Administrator (Grade IV) is to support their designated team by providing effective and efficient administrative support, and to actively contribute to the work of the team in delivering on its functions and roles.
ICT Department The ICT Team supports the collection, collation and reporting of hospital waiting list numbers.
It ensures the availability, security and confidentiality of the ICT systems.
It also develops applications and systems to support NTPF work.
The key responsibilities of the Administrator, ICT will include the following: Provide Administrative support to the Director of ICT and ICT team as required. Calendar and diary management for the Director of ICT. Organise Training and Development Programmes. Responsible for documentation management, version control and quality checks. Assist in the development and maintenance of a comprehensive system of records and files. Ensure that the records and files held by the ICT unit conform with the NTPF retention and deletion policies. Manage the tracking of ICT purchase orders and invoices and prepare for sign-off by ICT Director. Create purchase orders when requested. Maintain the ICT Risk Register. Maintain the ICT team training plan. Organise and coordinate meetings on site, off site and virtually. Book and prepare meeting rooms, including catering and facility requirements. Prepare and distribute agendas, action plans and minute taking. Participate in the organising of workshops, webinars, and other innovation events. Maintain relevant contact lists i.e.
DOH, HSE, Hospital and Health Region contacts. Maintain distribution lists. Responsible for the management of post and correspondence. Responsible for telephone answering. Organise taxis and couriers as required. Carry out duties appropriate to the office as may be assigned by the ICT Director. Responsible to update knowledge and skill to fit with the changing requirements of the post. Portray a professional, and well-presented image of the NTPF and ICT Unit to all stakeholders via phone, email or in person. Assist in the weekly processing of data files from hospitals if required. Liaising with procurement/ contract manager in relation to the supplier contract list. Monitoring time spent by vendors on specific projects. Maintain confidentiality in relation to patient data. Assist with different ad-hoc projects within the team and department. Other duties that may arise appropriate to the role of Administrator, ICT. Any other role or responsibility which may be assigned by the NTPF. Other Responsibilities Espouse NTPF values in all work activities – People First, Integrity, Collaboration, Innovation, Expertise, and Inclusion. Engage in NTPF's performance and development system and ensure the appropriate documentation is provided to the manager in a timely manner. Performing all tasks necessary to ensure that the functions of the department are carried out and objectives set for the section are achieved in a timely and accurate manner. Note: The functions and responsibilities assigned to this position are based on the current requirements of the NTPF.
These requirements may change in line with changes in the roles, objectives or business requirements of the organisation.