Job Title: Sustainability Coordinator
We are seeking a highly organized and experienced Sustainability Coordinator to join our team in Dublin. The successful candidate will be responsible for managing corporate travel arrangements, sustainability administration, and office operations.
Key Responsibilities:
* Arrange domestic and international travel for employees (flights, hotels, transport).
* E nsure travel bookings align with budget and company policies.
* Ensure all travel arrangements meet sustainability standards.
* Assist with travel visa applications and any special travel requirements.
* Manage office supplies and equipment, ensuring stock levels are maintained.
* Handle office correspondence, including mail, emails, and phone calls.
* Schedule meetings, manage calendars, and provide general administrative support.
* Support office organization, including setting up meeting rooms and events.
Responsibilities Continued:
* Expense & Invoice Management
* Align all travel bookings and expenses with budget reports.
* Managing sustainability projects (e.g., energy efficiency upgrades and waste reduction initiatives)
* Maintain an organized system for storing and filing travel and office-related documentation.
* Assist with coordinating company events, meetings, and employee activities.
* Liaise with travel agencies, hotels, airlines, and office suppliers.
* Negotiate rates and manage relationships with vendors to ensure the best service and pricing
Additional Responsibilities:
* Manage office scheduling - meeting room bookings, office maintenance
* Office and company facilities management
* Track sustainability data, assist with reports, and support initiatives that reduce our environmental impact
* Maintain and update sustainability records and reports
* Collect and track data on energy, waste, water, and other environmental metrics.
The Ideal Candidate:
* Experienced in a previous sustainability focused role (4+ years)
* Experience in an administrative role (5+ years)
* Highly organised individual
* Excellent communication skills
* Fluent in English