Stores Assistant
Killarney Hotels Collection consists of The Europe Hotel & Resort, The Dunloe Hotel & Gardens and Ard na Sidhe Country House under the ownership of the Liebherr Group. We are widely known for our award-winning service, hospitality, luxury, and culinary excellence.
We are currently recruiting for a Store Assistant who will work within our Store Department at The Europe Hotel & Resort. As part of the Stores team, you will be operating in a fast-paced, dynamic department.
This is a Fixed term position and available from mid-February to the end of October.
Responsibility of Stores Assistant
Reports To: Stores & Purchasing Manager
The position of Stores Assistant is an important one in the hospitality industry. The Stores Assistant is responsible for the upkeep and management of the hotel’s inventory and stock, ensuring that all necessary items are available when needed. This involves coordinating with various departments within the hotel, including housekeeping, food and beverage, and maintenance, to ensure that all supplies are in stock and readily available.
The ideal candidate for this position should have excellent organizational skills, as well as the ability to multitask and work well under pressure. Attention to detail is a must, as the Stores Assistant must keep accurate records of all inventory and stock, and be able to identify when supplies are running low and need to be replenished.
They also verify that all supplies and goods received are listed on requisitions/orders and that the delivery challans and invoices are checked and filed in the appropriate folder. Maintains par stock, inventory, and stock records every month and compiles records of expenditures/consumptions, etc.
Duties:
* Receive and forward all goods and deliveries in and out of the hotel to the correct point of contact/storage area.
* Able to follow standards for issuing and receiving stock within the store’s area of operation.
* Monitor and take inventory regularly to compile orders based on par levels or needs.
* Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
* Monitor par levels for all food items to ensure proper levels.
* Responsible for storage of both food & beverage and operational stock.
* Responsible for the day-to-day check on the storage facilities for upkeep and hygiene.
* Responsible for verifying all goods arrived as per the agreed purchase, delivery note, and agreed quantity had been received.
* Refuse acceptance of damaged, unacceptable, or incorrect items.
* Ensure cleanliness of all areas, keeping storage areas clean & tidy and in strict compliance with hygiene regulations.
* Ensure all store requisitions are signed by concerned Heads of Department (HODs) and approved by Managing Directors depending upon the hotel’s operations procedure.
* Ensure the quantity requested and the quantity issued always match.
* Ensure the store requisition form is signed by the person collecting the goods and entered into the Inventory Management System.
* Knowledge of Procure Wizard would be an advantage.
* Conduct inventory audits to determine inventory levels and needs.
* Conduct physical stock audits regularly as advised by the Managing Director and the physical count is to be tallied with the inventory count from the MMS – Material Management System.
* Any differences between the manual count and MMS software have to be investigated and the information to be given to the Finance Department.
* Complete requisition forms for inventory and supplies.
* Extend all requisitions daily and update the inventory management software/system.
* Troubleshoot any vendor delivery issues and oversee/follow up on the return process.
* Follow up on documentation of after-hours issues ensuring it is by established internal controls and procedures.
* Adhere to all Health and Safety procedures particularly relating to food and beverage items.
* Ensure uniform and personal appearance are clean and professional.
* Speak with others using clear and professional language.
* Keep accurate recordings of all incoming and outgoing goods.
* Notify the store manager/supervisor of any low stock levels.
* Identify and report any slow-moving items to avoid over-purchasing.
* Verify and track received inventory and complete inventory reports and logs.
* Perform any other duties as assigned by the management or supervisors.
Prerequisites:
* Positive attitude and good communication skills.
* Flexibility to respond to a range of different work situations.
* Ability to work on your own or as part of a team.
* Have a good eye for detail.
* Forklift licence would be an advantage.
* Must have basic computer skills for the day-to-day operation.
* Excellent communication skills, with a high level of written and verbal English being essential for this role.
Experience:
Previous store management experience with stock control responsibility. Experience of at least two years in a similar position in the full-service hotel or hospitality industry.
Benefits:
* Competitive salaries
* Complimentary meals whilst on duty
* Pension Scheme
* Employee Discounts
* Career Development
* Training
* Free parking
* Tax-saving Schemes
* Employee Social Events
*Please note that we are only able to consider candidates who have independently obtained the legal right to work in Ireland for this position. Proof of eligibility to work in Ireland may be required upon application.
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