Overview
An established and impactful non-profit organisation is seeking a highly professional Executive Assistant to the CEO. This is a fantastic opportunity for an experienced and proactive individual to support the CEO and the wider senior leadership team in a mission-led environment. The role will suit someone who thrives on organization, discretion, and relationship management, with a passion for supporting meaningful work.
Key Responsibilities
CEO Support
* Manage a dynamic and busy calendar, schedule meetings, and coordinate travel arrangements.
* Provide proactive support for inbox management, prioritising and flagging time-sensitive issues.
* Prepare meeting materials, reports, presentations, and briefing notes.
* Process expenses and support with budget tracking as required.
Board and Governance Support
* Act as a key liaison to the Board of Directors, managing meeting logistics, preparing agendas, and coordinating board papers.
* Take accurate and timely minutes, track actions, and maintain board documentation.
* Ensure governance compliance and record-keeping.
Senior Leadership Team (SLT) Support
* Provide administrative support to members of the SLT as needed, including calendar management, meeting coordination, and document preparation.
* Support cross-functional projects and internal communications.
Event Management
*
o Coordinate internal and external events such as team away days, stakeholder meetings, and leadership sessions.
o Oversee logistics including venue booking, supplier coordination, catering, and materials.
General Administration
*
o Maintain and improve executive office systems and processes.
o Handle confidential information with a high level of professionalism and discretion.
o Contribute to special projects and ad-hoc administrative tasks.
Candidate Requirements
Essential:
*
o Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting C-level executives.
o Excellent organizational and time-management skills, with the ability to prioritize effectively.
o Strong written and verbal communication abilities.
o High degree of professionalism and discretion in handling sensitive information.
o Proficiency with Microsoft Office tools.
Desirable:
* Experience working in the non-profit or public sector.
* Understanding of board governance processes and charity compliance.
* Background in coordinating events or supporting project delivery.
#J-18808-Ljbffr