Job Title: Facilities Coordinator
The Facilities Coordinator plays a pivotal role in managing and coordinating various aspects of our Facilities Management Contracts. This position works closely with an existing team, led by a contracts manager, to ensure the seamless execution of these contracts.
Main Duties and Responsibilities:
* Hands-on Coordination: Assist staff in executing duties outlined on Planned Preventative Maintenance (PPM) and reactive Work Order requests.
* Timely Execution: Ensure the timely completion of all Work Orders within permitted parameters.
* Performance Monitoring: Review and escalate Key Performance Indicators to account managers.
* Invoice Verification: Examine and approve sub-contractor invoices, verifying the work done against reports and dockets.
* Service Inspections: Conduct detailed inspections, documenting and executing them in a timely and efficient manner.
* Contractor Management: Coordinate all site contractors, ensuring relevant documentation is in place before work commences.
* Compliance: Maintain consistent compliance with company Health, Safety & Quality policies and procedures.
* Utility Management: Efficiently manage utilities, monitoring and documenting consumption levels.
* Cleaning Standards: Maintain high standards of cleaning at all times, adhering to the company cleaning policy.
* Asset Register: Effectively manage the Asset register, recording and reporting damaged FF&E promptly.
* Staff Management: Manage Time and Attendance records, annual leave requests, sick leave, and staff queries.
* Ambassadorship: Represent Apleona as a professional ambassador.
* Reporting: Provide accurate monthly reports on staff issues, PPMs, and reactive works.
Ideal Candidate:
* Excellent Communication: Possess excellent interpersonal and communication skills.
* Solution Minded: Demonstrate solution-oriented thinking.
* Health and Safety: Understand safe working practices and health and safety legislation.
* Self-Motivation: Be highly motivated and self-driven.
* Teamwork: Act as a clear team player while exercising individual initiative in problem-solving.
Qualifications and Experience:
* Facilities Management: Experience coordinating Hard and Soft Facilities Services.
* People Management: Proven experience in managing people and teams.
* KPIs and Client Interactions: Familiarity with KPIs and client interactions.
* Qualifications: Hold a qualification in Facilities Management or a suitable business or technical field.
Working Pattern: Monday to Thursday, 8 AM to 4:30 PM, and Friday, 8 AM to 3:30 PM.