We are recruiting an Accounts & Office Manager to work for a Tax & Business Advisory services who have an office based in the D18 area.
Working in this smaller practice (10 people) your duties will be varied and will include a mixture of accounts and administrative tasks.
This is a practice environment, previous experience working in a practice or bookkeeping service organisation is required.
Duties:
The primary focus of this role is Accounts Receivable.
* Engagement packs for new clients (using Docusign) and direct debit set ups for recurring compliance work
* Monthly maintenance and set up of DD payment on SEPA DD system
* Raising invoices
* Managing cash collection on one off transactional invoices – set up of chaser system and email, phone follow ups with clients
* Reconciliation of all invoices between bank account and Xero system
* Generating weekly reports for Partner to uplevel and summarise all of the above so status, issues, plans can quickly and easily be understood
* Priority 1 is cash collection and cash flow.
Other duties:
* Payroll (for internal staff of 10, using Brightpay system)
* Accounts Payable for external service providers
* Preparation of VAT statement for external accountant (every 2 months)
* Oversight and management of staff expenses
* General office administration
Key Responsibilities:
* Accounts Payable/ Receivable, ownership for Xero, invoices, banking, reconciliation, cash collection, management reports
* Issue and manage client engagement packs (docusign)
* Management of Direct Debit Mandates
* Staff payroll and expense management (staff of 10)
* General administration duties
* Managing time through timesheet reporting
Qualification & Experience:
* At least 5 years experience in a similar role
* Familiarity with relevant tools such as Xero, Chaser, Microsoft office suite
* Strong written and verbal communication skills ( will be engaging directly with Clients)
* Accounting qualification and advantage but not necessary, there is scope for the candidate to pursue a accounting and or tax qualification if they wish to grow their career in the future.
* Salary: €40-50k
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