Exciting opportunity for a team administrator or office coordinator to join a trading and services company as their next office coordinator.
Dublin City Centre
Fully onsite
32-35K DOE
The Role
Job responsibilities will include:
* Maintaining office to include, office access, answering phones, dealing with external and internal mail, arranging couriers, filing, meeting room preparation and maintaining a tidy office throughout the day.
* Landlord management, ensuring facilities are fit for purpose, coordinating services into offices such as telecoms/electricity, ordering stationery, repair, and installation of office equipment, coordinating office cleaning requirements, etc.
* Basic Accounts - filing invoices/receipts and completing managerial credit card expenses.
* Ensuring orderly filing and document management in office.
* Maintaining the stock of office supplies, tea, coffee, etc., and ordering before running out.
* Provision of an effective and efficient administrative support service including diary management and secretarial tasks.
* Setting up meetings, agenda, and briefing documentation for meetings.
* PowerPoint presentations and preparing reports.
* Booking flights and other modes of transport as well as accommodation when required.
* Dealing with confidential material in a professional manner.
* Liaising with clients, suppliers, and other staff members on behalf of the CEO.
* Maintain and update the company website, i.e., posting blogs and vacancies.
* Managing the company's social media accounts - Twitter/LinkedIn.
* Liaising with graphic designers to create marketing materials such as posters, brochures, banners, invitations, and other promotional materials.
* Manage and coordinate internal events while liaising with the management team.
* Booking and organisation of external industry events to include sponsorship, advertisements, and speaking opportunities.
Role Requirements
The Successful Candidate should be able to demonstrate the following:
* Excellent administrative and organisational skills.
* Technical aptitude with experience using MS software packages; Word, PowerPoint, and Excel.
* Must work to deadlines and manage multiple tasks while maintaining a professional and courteous manner.
* Ability to work independently on own initiative, using good judgement and discretion.
* A mature outlook and a consistent approach to work.
* Ability to demonstrate a high level of confidentiality.
* Excellent interpersonal skills including strong written and oral communication skills.
* The successful candidate must fit with and embrace the company culture/value system. In addition, the following would be an advantage:
* Experience of office management.
* Some experience in Marketing and accounts would be desirable.
* Knowledge of WordPress, MailChimp, and social media platforms would be an advantage.
Morgan McKinley is acting as an Employment Agency, and references to pay rates are indicative.
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.
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