ARAMARK Workplace Solutions (AWS) are currently recruiting for a Facilities/Maintenance Co-ordinator based on our PCC PPP contract in East of Ireland (Dublin Sites Coolock & Summerhill & Kilcock in Kildare). This is a permanent position reporting to the Account Director.
Job Responsibilities
1. Responsible for fully updating the sites Asset Register on the ‘RealTime’ CAFM system.
2. Full administration and co-ordination of the PPM & reactive works on site with both in-house and external support suppliers. Includes quotes, follow up service reports, recommendations etc.
3. Logging and updating site maintenance related tickets on our ’RealTime‘ CAFM system.
4. Reviewing and logging H&S documentation including permit to work system.
5. Co-ordination of all works in accordance with agreed contract KPIs/SLA’s.
6. Supporting in-house maintenance team as required.
7. Administration of general site systems and procedures.
8. Updating in-house IBMS system as required.
9. Support CAD drawing re-layouts updates.
10. Liaising with clients on a daily basis to update on tasks and projects where required.
11. Site-specific reports to be produced on weekly AC and lighting schedules & monthly energy data report.
12. Raising requisitions for orders and service call outs/issuing Purchase Orders to contractors/control of materials deliveries on site.
13. Training: management of matrix, training notification system etc.
14. Overview of in-house mail & porter services delivery.
15. Overview of site security supply partner service provision.
16. Overview of in-house cleaning services operational delivery.
17. Working knowledge of healthcare services cleaning (HIQA).
18. Requirement to travel between sites as required.
Qualifications
1. 2 years experience in a similar facilities co-ordination/administration role.
2. Full and clean driving licence.
3. Excellent communication, interpersonal and organisation skills.
4. Working knowledge of a FM help desk delivery service.
5. The ability to communicate effectively, over the telephone, email and face to face is essential.
6. Planning and organisational skills are also required as the role requires balancing many different duties and being able to prioritise them.
7. Ability to accurately complete tasks assignments & responsibilities in timely manner.
8. Experience of working within a fast paced office environment.
9. Dependable and flexible, able to work independently as well as part of a team.
10. Experience of working within a busy office environment.
11. Educated to Leaving Certificate Level.
12. High level working knowledge of MS office packages, Word, Excel, PowerPoint.
13. Experience of working on any CAFM systems (Computer Aided Facilities Management).
14. Understanding of planned maintenance procedures & building assets.
15. A basic understanding of good health & safety practices.
16. Good teamwork is essential.
#J-18808-Ljbffr