Senior Administrative Coordinator Professional Services
This is a dynamic role where you can wear many hats and make a real impact. You will thrive in a small but fast-paced environment and have a knack for keeping things running smoothly.
About the Position
This all-encompassing role offers the perfect blend of independence and collaboration, allowing you to make this role your own with your great administrative and multitasking skills and become a true asset.
Key Responsibilities:
* Manage incoming and outgoing mail and courier services.
* Greet visitors and coordinate meeting arrangements, including refreshments.
* Oversee office supply inventory and ordering.
* Coordinate travel arrangements.
* Support meeting preparation, including presentations and minutes.
* Assist with compliance tasks, such as due diligence checks and maintaining records.
* Provide support to finance with tasks like supplier setup and invoice processing.
* Offer general administrative support to various internal teams.
* Facilitate employee onboarding and offboarding processes.
* Contribute to sustainability efforts by collecting and reporting office usage data.
* Serve as the office's first aider, fire marshal, and health & safety representative.
* Organize office social events.
* Conduct regular office facility checks and report any maintenance needs.
* Liaise with building management and external contractors.
* Support office projects and moves.
* Manage offsite document storage and inventory.
Experience/Requirements
We're looking for someone who:
* Has experience working in a fast-paced office environment and thrives on keeping things organised.
* Has strong and extensive administrative experience, minimum 3 years.
* Experience working in Financial / Professional Services a big advantage.
* Strong Microsoft Office (Outlook, Word, Excel) skills and possesses a keen eye for detail.
* Is a team player with excellent communication and interpersonal skills.
* Approaches work with an enthusiastic and can-do attitude.