Executive Assistant to Managing Director
About us
Weir & Sons pride themselves on being an iconic, renowned family run business, with fourth and fifth generation family members currently at the helm. The Weir & Sons of the 21st century is a business which combines the talents of vibrant staff with the tradition of quality and service of days gone past. We pride ourselves on maintaining a wide diversity of luxury goods, catering for all budgets and tastes, with designs of the highest quality from leading brands around the world.
The Role
Weir & Sons are currently looking for an experienced Executive Assistant to support the Board of Director and work closely with the Managing Director Chris Andrews. The ideal candidate will be a highly organised, confident and experienced individual with a passion for excellence and helping others to be effective.
Responsibilities
Administration:
* Comprehensive and proactive diary and email inbox management
* Sets priorities and plans, prioritizes and schedules appointments, meetings, and other engagements.
* Optimize time & meetings.
* Conserves time by reading, researching, and routing correspondence. Initiates routine and non-routine correspondence with minimal directions.
* General administrative duties to include filing (paper and electronic), processing expense claims, travel bookings; incoming and outgoing post, archiving etc.
* Researches, captures, and compiles data to prepare presentation materials, spreadsheets and customized reports.
Communication & Partnerships:
* Collaborate with other internal and external stakeholders on cross functional projects and deadlines.
* Other ad hoc projects that fit the needs of the business.
* Contribute to the excellent reputation of Weir & Sons through professional, friendly and respectful interactions internally and externally.
Board of Directors:
* Organise travels, coordinate external events and travel & expenses for the Board of Directors.
* Provide support in arranging on-site and off-site meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, minute taking etc.
* Prepare slide decks and assist as needed with presentations, events & seminars.
* Supporting the Board of Directors as needs be.
* Assist with any other ad-hoc projects and duties as appropriate.
Job Skills, Requirements & Attributes
* 5+ years experience as an EA
* Highly discreet and confidential
* Have considerable experience and success working directly with Senior Executives and key internal / external stakeholders in a fast paced, high volume, high standards global environment
* Be self-motivated, able to deal with ambiguity, change and demonstrate administrative team leadership skills to provide required support
* Have a demonstrated proficiency for collaboration, attention to details and strong organisational skills
* Advanced PC skills, including Word, Excel and PowerPoint
* Experience with organising Outlook Calendar/ email inbox management specifically on behalf of others.
Weir & Sons is an equal opportunity employer.
Seniority Level
Mid-Senior level
Employment Type
Full-time
Job Function
Administrative
Industries
Retail
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