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We are seeking a highly organized and detail-oriented individual to join our Facility Management team at Kilkenny as a Catering Administrative Coordinator 5 days per week. The successful candidate will be responsible for managing and coordinating the administrative functions of food contract operations, ensuring that our facilities are operating smoothly and efficiently.
Responsibilities
* Manage the day-to-day administrative functions of the catering department, including scheduling appointments, answering phone calls, and responding to emails.
* Maintain records and databases related to catering operations, including inventory, HACCP files, and budgetary information.
* Coordinate with vendors, contractors, and other third-party service providers to schedule and oversee maintenance and repair work in the restaurant.
* Ensure that all catering activities comply with company policies, procedures, and legal requirements.
* Assist with the development and implementation of policies and procedures related to catering operations.
* Collaborate with other departments and stakeholders to ensure that the catering department operations are aligned with organisational goals.
* Manage procurement of supplies, equipment, and materials necessary for facility management operations.
* Track and record all hospitality and free issue weekly and report drawn up for manager
* Help on tills at front of operation at lunch time
* Responsible for uploading photos to the AI till system and running reports
Requirements
* Bachelor's degree in business administration, hospitality, or a related field.
* 2+ years of experience in facility management administration or catering industry
* Strong organizational skills and attention to detail.
* Excellent communication and interpersonal skills.
* Proficient in Microsoft Office and Apleona facility management software.
* Ability to work independently and as part of a team.
* Knowledge of industry regulations and best practices related to facility management.
* Ability to manage multiple tasks and priorities in a fast-paced environment.
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