We are looking for a Personal Assistant (PA) to become part of our Tax Department, which serves prominent domestic and international clients. This position presents an exciting opportunity for the right individual to collaborate with a dynamic and friendly team, as well as other PAs within Ireland's premier law firm.
The PA will be tasked with delivering a comprehensive secretarial service. This role is perfectly suited for a highly organised and motivated PA who enjoys engaging with a diverse range of individuals throughout the organization.
Requirements
* Assuming responsibility for monthly invoicing to ensure it meets client specifications accurately
* Communicating with clients regarding invoicing inquiries in collaboration with the Finance team
* Assisting in the client onboarding process, organizing Letters of Engagement, and maintaining electronic files
* Accurately typing and generating emails and documents
* Coordinating travel and accommodation arrangements for partners and other team members
* Providing administrative support for business development initiatives
* Performing extensive management of calendars and emails, including proactive monitoring and addressing actions as necessary
* Demonstrating proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant document management systems (e.g., iManage platform)
* Collaborating and communicating with department lawyers and working alongside cross-departmental teams
* Setting up MS Teams conference calls
* Managing expense reports for assigned personnel
* Creating and coordinating PowerPoint presentations
* Working with the IT team to arrange meetings and seminars
* Updating and maintaining lawyers' Continuing Professional Development (CPD) records
* Managing and updating the Client Relationship Database
The ideal candidate will have:
* A minimum of 6 years of experience as a Legal PA providing support to senior personnel in a professional services setting
* Proficient in MS Office applications, including PowerPoint and Excel, with a track record of producing high-quality and precise work
* A post-secondary qualification, such as a diploma or certificate in secretarial studies; however, relevant work experience may be accepted as a substitute
* Demonstrates a strong commitment to maintaining integrity, discretion, and confidentiality
* Flexible work style with a proven capacity to operate independently while functioning effectively within a team
* Highly organized and possesses exceptional attention to detail
* Enthusiastic and capable of contributing effectively as a member of a PA team in support of partners and other staff
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
IT Services and IT Consulting
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