Legal Secretary - Finance
Application Deadline: 31 December 2024
Department:
Executive Assistant
Employment Type:
Permanent - Full Time
Location: 10 Earlsfort Terrace, Dublin 2, D02 T380
Reporting To:
Practice Administrator - Finance
DescriptionArthur Cox is one of Ireland's leading law firms and is the 2024 IFLR Europe Awards, Irish Law firm of the year.
An international firm, with offices in Dublin, Belfast, London, New York and San Francisco, as it enters its second century, our partnership continues to grow.
Constant innovation allows us to service our clients in the best possible way.
Key ResponsibilitiesProvide comprehensive administrative and secretarial support to partners and senior associates working in various areas of financial law.
Manage the billing process, including time entry, invoicing, and follow-up on outstanding payments.
Liaise with the firm's finance department regarding the management of client accounts and transaction-related payments.
Manage AML requirements for client onboarding, ensuring all procedures are followed.
Manage auditing requests for clients.
Maintain and organise physical and electronic files, ensuring all records are up-to-date and easily accessible.
Coordinate and manage communication with clients and other stakeholders involved in finance transactions.
Arrange meetings, conference calls, and travel itineraries.
Prepare, proofread, and format a variety of legal documents, including agreements and other related documents.
Assist in the management of transaction documents and coordinate the execution of legal agreements.
Other administrative tasks as required. Skills, Knowledge and Expertise2 – 3 years' experience as a Legal Secretary. Proven track record of supporting partners preferred but not essential.
Proficiency in AML procedures for client onboarding and document management systems.
Working knowledge of Elite 3E and other legal practice management software.
Strong organisational skills with attention to detail and the ability to manage multiple tasks under tight deadlines.
Proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint).Excellent communication skills, both written and verbal.
Willingness to be flexible to the needs of the business.
BenefitsWe reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with the following:
Market leading salaryDiscretionary annual bonus scheme25 days annual leave allowancePension schemeTaxSaver and Bike to Work schemeHealthcareFull gym and wellness programme
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