Job Specification and Terms & Conditions
*** PLEASE NOTE - IF SHORTLISTED INTERVIEWS WILL TAKE PLACE ON MONDAY MARCH 3RD ***
Job Title & Grade
Payroll Manager Grade VI
Campaign Reference
RQ963
Closing Date
Monday Feb 24th 2025
Interview Date
**** Interviews to take place on Monday March 3rd ****
Taking Up Appointment
To be outlined at interview
Informal enquiries
Director of Finance
Location of Post
Peamount Healthcare, Newcastle, Co. Dublin
Details of Service
Peamount Healthcare is an independent voluntary organisation that provides a range of high-quality health and social care services. We help people return home after a serious illness, we provide safe and homely residential care for those who need it, and we support people to live as independently as possible in the community.
Values:
* Person centred – seeing each person as unique, giving them a voice and focusing on ability.
* Respect – creating a supportive environment where everyone is given courteous and respectful care and support.
* Excellence – enabling interdisciplinary teams to deliver high quality integrated care, meaningful outcomes with a focus on continuous improvement.
* Team working – fostering an inclusive, healthy working environment where people are valued and recognised for their individual and shared achievements.
* Quality improvement – supporting teams to embed continuous improvement methodology as part of everything we do.
* Education & Research – partnering with academia to support education, learning, research and evidence-based care.
Reporting Relationship
Director of Finance
Purpose of Post
The Payroll Manager is responsible for ensuring accurate and timely payroll processing of a bi-weekly payroll and monthly payrolls, maintaining employee payroll records, calculating pay awards, supporting the Teams with various reporting, analysis and ongoing ad hoc tasks. The role requires strong attention to detail, confidentiality, and a solid understanding of payroll and T&A systems functionality.
Eligibility Criteria Qualifications & Experience
* Minimum ten years experience in a similar role
* Experience working in a high-volume payroll operations environment as a Payroll Manager or similar role
* Preferably experience with Megapay Payroll, Softworks or other payroll systems, HR Systems and T&A systems
* Strong knowledge of Irish payroll legislation, tax compliance requirements, Revenue reporting, pensions, welfare requirements and statutory leaves requirements
* Advanced skills in Microsoft Excel and the MS Office suite
* IPASS qualified required.
* Accounting qualification
Skills, Competencies and Knowledge
* Strong track record in managing/supporting Payroll & HR projects with effective upward communication to Senior Management
* Excellent attention to detail and accuracy in handling of payroll data and employee data
* Comprehensive knowledge of current payroll legislation
* Enthusiastic and ambitious with a strong work ethic and flexible work attitude
* Strong organisational and time management skills, with the ability to manage multiple tasks and meet deadlines
* Excellent communication skills with the ability to handle sensitive employee matters professionally
* Team player with the ability to contribute both individually and as part of a small team.
* Strong numerical and analytical skills.
* Experience in the retail sector or other high-volume payroll processing industry.
* Experience working with payroll service providers and managing relationships with external vendors.
Principal Duties & Responsibilities
Payroll Processing:
* Managing Payroll Team and supporting team with their career development requirements
* Manage the end-to-end payroll process, including calculating and processing bi-weekly and monthly payrolls for all employees
* Process all payroll deductions, including pensions, unions subscriptions, maternity pay, paternity pay, sick pay, parents leave, parental leave, etc.
* Maintain all staff records from setup of new hires to completing social welfare forms related to payroll as required.
* Validate, correct and input data received to agreed deadlines.
* Handle routine, non-routine and complex colleague queries regarding payroll related issues, liaising with both internal and external agencies.
* Submitting expense reports to Revenue.
* Support the People Managers in the processing of their Teams payrolls to ensure payments, payslips and reports are produced accurately and on time
* Liaise with Finance to ensure timely and accurate payroll reconciliation.
* Liaising with HR team on any staff/compliance issues as required.
* Maintenance of filing system in an organised manner for all payroll records.
* Assist the Finance team with external auditors and tax advisors as required.
* Effectively plan and manage own workload, managing, servicing and delivering company payrolls to agreed deadlines.
* Develop and implement payroll policies and procedures to streamline processes and ensure best practices.
* Collaborate with auditors during financial audits and provide support for payroll-related queries.
* Working with the Finance team on budgeting and forecasting of payroll.
* Supporting operational goals and objectives by anticipating needs, and resources required, managing risk and determining creative means to implement new & innovative technical & process solutions
* Developing and driving Group payroll strategy.
* Leading the implementation of payroll solutions and integration with stakeholders (HR, Finance, 3rd party providers)
Payroll and T&A Systems Management:
* Oversee the operation and maintenance of the payroll software and support the T&A systems management
* Ensure integration between our Payroll, T&A systems & Finance Systems are working smoothly and accurately.
* Payroll modernisation and innovation and management of projects integration with the ERP and other HR tools.
Compliance & Reporting:
* Ensure full compliance with statutory regulations.
* Manage Fortnightly, Monthly and Year-end procedures and submissions.
* Provide accurate payroll reports for management, HR & Finance Teams, and external bodies (e.g. Revenue, Company auditors, Dept. of Social Protection and CSO).
Employee Support:
* Supporting Payroll Team and primary point of contact for payroll-related enquiries from employees and Managers
* Address discrepancies or issues raised by employees in a timely and professional manner.
Data Management:
* Maintain and update employee records in relation to pay, deductions, and attendance
* Ensure the confidentiality and security of payroll data.
Continuous Improvement:
* Continuously assess and recommend improvements in payroll systems and processes to enhance efficiency and accuracy
Terms & Conditions of Employment
Peamount Healthcare, Newcastle, Co. Dublin
Tenure
The Current Vacancy available is Permanent Full-time. The post is pensionable. A panel may be created from which permanent and specified purpose vacancies of full or part-time duration may be filled.
Remuneration
Remuneration is in accordance with the salary scale approved by the Department of Health: Current salary scale with effect from 01ST October 2024: Grade VI (€55,644 – €67,981)
Working Week
Thirty-five hours each week exclusive of meal breaks but bearing in mind the nature of employment you will be required to work such hours as and at such times as maybe necessary for the carrying out of your duties fully and properly.
Annual Leave
30 days
Probation
All employees will be subject to a probationary period as per the probation policy. This policy applies to all employees irrespective of the type of contract under which they have been employed. A period of six months’ probation will be served:
* On commencement of employment.
* Fixed term to permanent contract.
* Permanent employees commencing in promotional posts will also undertake a probationary period relating to their new post.
Pension
Employees of Peamount Healthcare are required to be members of the Hospitals Superannuation Scheme. Deductions at the appropriate rate will be made from your salary payment.
Mandatory Training
It is employee’s responsibility to ensure that all mandatory training is up to date and completed. This includes online education which should be completed on HSEland.
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