Responsibilities will include but are not limited to:
1. Maintain Weekly Credit Control reports
2. Update Directors weekly regarding due payments and attend meetings
3. Contact Clients weekly regarding payment due dates
4. Follow up on overdue payments with clients
5. Liaise with Auditors annually regarding the status of payments and bad debts
6. Upon Director approval, write off any confirmed Bad Debts
7. Sales reps to communicate Sales order details at the commencement of each project
8. Upload Sales order (Client Purchase Order) detail to the accounting system (including Installation amount)
9. Sales rep to inform when invoicing is due/payment terms
10. Send invoices to clients via various portals such as Coupa, Ariba, Webcontractor, Tradex, Taulia, Amazon Portal, and also by email
11. Ensure VAT rates are correct, for Ireland, EU, UK, and outside invoicing
12. Raise credit on the system for approval
13. Issue statements where applicable
14. Post all receipts to the correct client account and track them weekly
15. Review ongoing cash flow across companies regarding payments due and large payments due out in consultation with the finance team daily
16. Liaise with customers regarding any queries regarding payment details and take credit card payments for small orders
17. Work with CFO to review project completion once invoicing has been finalized
18. Raise Installation PO’s
19. Work with sales reps to review and close projects
20. Provide support to sales reps on queries
21. Review open projects monthly to ensure invoicing is up to date (Project listing report)
22. Review open sales orders monthly
23. Track retentions balances withheld
24. Follow up with clients for payments of retention balance
25. Stock allocation and reconciliation of group projects
26. RCT & Revenue online reconciliations
27. Administration, support, and assistance to Company teams as required
28. Assisting finance team and CFO as required
29. Completion of Supplier forms
*Due to the nature of the business, management reserves the right to amend the job description in line with the needs of the business and current economic climate.
Job Types: Full-time, Permanent
Pay: From €35,000.00 per year
Benefits:
* Additional leave
* Company events
* Company pension
* Employee assistance program
* Wellness program
Schedule:
* Day shift
* Monday to Friday
Ability to commute/relocate:
* Ballsbridge, Dublin, CO. Dublin D04 R2X3: reliably commute or plan to relocate before starting work (required)
Education:
* Advanced/Higher Certificate (required)
Experience:
* Accounts Administration: 2 years (required)
Language:
* English (required)
Work authorisation:
* Ireland (required)
Work Location: In person
Application deadline: 22/11/2024
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