Job description
We are looking for a Senior Office Admin to join the Machinery section of our business at Ballydooley Roscommon.
This is a permanent, full-time position but Flexi time is also considered.
The Administrator will be responsible for assisting the effective management of the machinery business, offering assistance to members of the sales & operation teams and taking on relevant administration duties as and when required.
The administrator will be heavily involved in assisting our financial controller to produce monthly accounts.
The Role:
1. Processing of supplier & customer invoices
2. Accounts payable and receivable
3. Payroll
4. Bank reconciliation
5. Stock control
6. Maintenance and upkeep of contracts of employment for all staff
7. Creating Purchase orders and dealing with supplier orders / queries
8. Workshop scheduling
9. Amending Purchase orders to match invoices, ensuring invoices are against the correct jobs for approval.
10. Carrying out general office duties i.e., filing, completing excel sheets
11. Filtering through incoming e-mails and distributing to the correct party / department.
12. Use and upkeep of our internal accountancy package and being able to run / print reports for different jobs / departments.
13. Monthly accounts
14. Receipt dockets / invoices for goods in and out
15. Assisting with management of maintenance documentation for vehicles and Plant
16. Providing support and cover to team members as required
17. Assist in administrative duties as and when required.
Who are we looking for?
1. Minimum of 5 years' experience in a similar role.
2. Experience in but not limited to Purchasing Department, Accounts Payable, Plant Hire or similar trade would be a distinct advantage.
3. Strong grasp of accountancy practices in a small business would be a distinct advantage.
4. Excellent verbal and written communication skills required.
5. Ability to work independently as well as within a team environment.
6. Ability to work in a fast-paced, deadline-oriented environment.
7. Strong organisational skills.
8. Strong attention to detail.
9. High level sense of urgency with ability to prioritize workload.
10. Must be a highly motivated, professional, and enthusiastic individual.
11. Strong Microsoft Office skills - Excel, Word, Teams, Outlook plus experience working with accountancy packages.
What JF Hanley Groundcare offer in return:
1. Competitive salary and benefits based off level of experience.
2. Dedicated and continued investment in your professional development.
3. A welcoming and supportive working environment.
4. Flexibility in allocation of hours.
Job Type: Full-time
Pay: €30,000.00-€40,000.00 per year
Benefits:
* On-site parking
Schedule:
* 8 hour shift
* Flexitime
* Monday to Friday
* No weekends
Education:
* Leaving Certificate (preferred)
Experience:
* Microsoft Office: 1 year (required)
* Administration: 3 years (required)
Work Location: In person
Reference ID: Senior Office Admin
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