About Us
Hovione is an independent family-owned international group of companies. We differentiate ourselves through our innovative technological and productive capabilities, which have propelled us to the top spot in the world market as a Contract Development and Manufacturing Company dedicated to helping Pharmaceutical Customers bring new and off-patent drugs to market.
Our Culture
We value our people as our main asset for continued success. Our diverse team of over 1,950 members from 36 nationalities across Asia, Europe, and North America work together to achieve excellence. We have four production sites located in key regions.
Purpose
At Hovione, we strive for innovation and excellence in everything we do: for our clients, partners, and above all, our patients. This drives our commitment to being 'In it for life.'
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The Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Cork site head, global functions, and assist with internal communications and events matters on-site.
Key Responsibilities
* Provide high-level administrative and operational support to the Cork site head and global function leaders.
* Manage complex calendars, meeting schedules, and travel arrangements.
* Prepare reports, presentations, and materials for senior leadership meetings.
* E nsure effective coordination and prioritization of tasks to meet critical deadlines.
Communications & Events Support
* Assist with internal communications and event coordination on-site, including planning, execution, and follow-up.
* Draft and edit communication materials, such as announcements, newsletters, and presentations.
Coordination & Operations
* Facilitate collaboration between Cork site teams and global functions.
* Organize and manage meetings, including agendas, minutes, and follow-up actions.
* Contribute to special projects and initiatives to drive operational excellence.
Process Optimization
* Maintain and organize key documentation and databases for easy access.
* Proactively identify areas for process improvement and contribute to enhancing operational efficiency.
Requirements
* Bachelor's degree or equivalent experience.
* Proven experience as an Executive Assistant or in a similar administrative support position, preferably within a global or cross-functional environment.
* Excellent written and verbal communication skills, with a strong attention to detail.
* Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.
* Elevated level of discretion and confidentiality in handling sensitive information.
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with communication tools (e.g., Zoom, Microsoft Teams).
Inclusion and Diversity
Hovione is a proud Equal Opportunity Employer. Inclusion and diversity are key to us. At Hovione, that means a work environment where differences are valued, and everyone is treated with fairness and respect.