WELLSPRINGS CARE AND AFTERCARE SERVICES
Huruma CLG., trading as Wellsprings, under the auspices of the Sisters of Mercy, and working in partnership with Tusla, Cork City Council, Cork ETB and HSE are currently recruiting for the following Position:
Administrator/ Accounts Assistant to Financial Controller
Details of Service
Wellsprings is a voluntary organisation, which provides care and aftercare services for young women. It was established in 1995 by the Sisters of Mercy, in conjunction with the Southern Health Board, with the objective of providing a service to bridge the gap between the time when a young woman leaves residential care or is out of home and vulnerable, to assist in preparing her for independent living and adulthood. It provides services for young women who cannot live at home and who do not have sufficient on-going support to enable them to live independently; or, have been in the care of the State and for whom the care arrangements are no longer appropriate.
While a voluntary organisation, Wellsprings is funded predominantly by the TUSLA – Child and Family Agency, and also receives funding support from the Sisters of Mercy, the HSE, Cork City Council, and other organisations.
The Administrator will report to the Service Manager and provide support to the Service Manager and management team by conducting general administration duties and supporting projects as required. This is an excellent opportunity for a dynamic and caring person to contribute to an organisation, which makes a difference to young people’s lives and engage in rewarding work.
Key Responsibilities
HR and Payroll Function - Training to be provided
* Assistance with the preparation and processing of weekly payroll for up to 25 employees; review and ensure accuracy of approved timesheets; track and make payroll deductions
* Ensure compliance with current pay scales and pay agreements
* Prepare and upload payroll file to bank for authorisation
* Posting of weekly wage journals to Sage 50
* Preparation and payment of statutory returns such as P30
* Establish and maintain employee records
* Keeping track and updating annual leave and sick leave records
* Assist employees with payroll queries
* Completion of year end returns and upload to ROS
Accounting Function
* Manage payments to suppliers and service providers
* Responsible for Sage 50 input and accounts production
* Reconciliation of cash, bank accounts and minor capital funding
* General ledger posting and reconciliations
* Assistance with Annual audit preparation
* Liaise with accountant and auditors as required and provide backup information
Other Duties
* Formatting and editing policies and management documents
* Formatting, editing documents and maintaining files for the Company
* Collating Board papers and maintaining files
General HR Duties
* Assist with the recruitment of staff and arrange interview processes as required
* Maintain HR file with information for each employee ensuring information is treated confidentially
Other
To undertake such other duties as may be required from time to time, as allocated by the Manager.
Knowledge, Skills and Experience
* Accounting Experience required
* Proficient IT skills required, preferably with Sage Micropay and Sage 50
* At least 2 years general administration experience
* Proficiency in Excel
* Experience with implementing IT systems would be an advantage
* Ability to multi-task with good attention to detail skills
* Ability to proactively identify new areas of learning and using newly gained knowledge and skill on the job
* Ability to set own high standards of performance and delivering desired results
* A hard working person with a positive attitude
Skills:
Accountancy, Sage, Internal Auditing
Benefits:
Parking, HSE Consolidated Salary Scales pro rata, some flexibility to increase the hours slightly
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