The details for the selected vacancy are shown below.
Advert Title: Facilities Manager – Dublin, IrelandAdvert Text:Overall Purpose of the JobAccurately and efficiently coordinate and manage the onsite facility in addition to holding the commercial responsibility for a site as well as being responsible for the line management and oversight of other Apleona sites and contracts.
The successful candidate will be responsible for coordinating the day-to-day operation on the ground, including the planned preventative maintenance, security, caretaking, and cleaning services on a site and manage and oversee other Apleona contracts.
The role will also be responsible for liaising closely with clients on a regular basis.
Main duties and responsibilitiesManage all aspects of the contract under their control.
Ensuring the PPM plan is executed in accordance with the contract and other services are completed on time and within budget.Accountable for the management and upkeep of the contract budget including attendance at commercial meetings for site and for other remote sites.Line Management and regular liaison with Facilities Managers on remote sites.Promote and deliver the aims of the company to meet or exceed the quality levels and customer support.Ensure that all maintenance is carried out in accordance with legislation and Good Industry practice.Ensure that the site is following the company quality measures and procedures in conjunction with the current policies and procedures.
Monitor and oversee on remote sites to ensure compliance.Manage and maintain cost control and review costs.
Ensure all costs are within budget.Ensure the Contract Service Level Agreements are achieved.Manage the Utility Bill function for the contract including timely administration of invoicing and liaising with the tenants/clients on usage and costs.Manage and review the WIP and Aged Debt reports for the site ensuring both are cleared where possible and monitor and oversee WIP and Debt on remote sites.Assist in ensuring all training requirements are met where applicable.Prepare monthly report for all services covered under contract.Day to Day liaison with on-site tenants providing guidance to each client & tenant as and when required and oversight and periodic liaison with tenants and clients on remote sites.Management and overseeing of Projects and Additional Works arranged by either Apleona or the OPW/Tenants.Explore options and drive for Site Improvements and Additional Projects on all sites.Promote & Encourage Environmental & Waste Management policies.Management of contractual documents and KPIs.Ensure safe systems of work are in place for all operations.Suggest and implement improvements and innovations in service delivery.Ensure Client satisfaction and attend regular meetings and minute, record and execute action items.Assist in the effective sourcing and utilization of materials and subcontractors.Oversee and co-ordinate the security, cleaning and caretaking departments on a day-to-day basis.
This includes general co-ordination duties of staff in each department.Monitor and oversee Facilities Management service delivery on remote sites.Be aware and ensure consistent compliance with company's Health, Safety & Quality policies and procedures.Monitor all PPM and Reactive work that may impact on the business and liaise with the business to ensure the PPM can be completed.Ensure Service Inspections and Statutory Inspections are carried out in detail, documented and executed in a timely and efficient manner and any anomalies/issues are actioned promptly.Ensures the timely execution and processing of all Work Orders and PO's within the permitted parameters.Ensure Invoicing of monthly fees and additional works in a timely manner.Ensures the smooth running of the site adhering to Site Service Level Agreement.Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.Take on ad-hoc duties as requested.Assist and support with the company security function if requested.Qualifications and ExperienceExperience in Site Management.Strong Financial and budgetary experience.Highly Computer Literate.Project management experience.Man management experience.Must possess a dynamic approach to achieving continuous improvement.Excellent people management and communication skills.Ability to make on the spot decisions.Must be self-motivated and able to motivate others.Excellent problem-solving skills.Excellent customer service.Customer-focused management style.Flexible in your approach - willingness to help; 'can do' attitude.Working PatternMonday to Friday, from 9 AM to 5 PM.
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