Glennon Brothers is a leading timber processor in Ireland & UK with a strong growth story. As a leader in the Green Tech industry, Glennon Brothers is a growing, dynamic and innovative organisation with ambitious growth plans. Glennon Brothers supplies both the Irish and UK markets with products for the construction, pallet wood and fencing industries. It also manufactures timber frame homes and engineered roof trusses for the house building sector. It has over 900 employees with plants in Troon, Invergordon and Edinburgh in the UK, and Longford, Fermoy, and Enniskillen in Ireland. Its people, a commitment to service, and ongoing investment in new technology are core to the business. Over the past five years it invested over €50 million across the Group including value added processing, robotics and combined heat and power.
Finance Administrator
HOURS OF WORK
Your working hours are 8am to 5pm Monday to Friday. The Company reserves the right to change these working hours to meet the demands of the business. From time to time, due to the nature of the business, you will be required to work outside of these hours and the Company will expect you to be flexible in this regard.
JOB PURPOSE
Reporting to the Finance Manager, the successful candidate will support the finance team in recording and retrieving financial details of the company including maintaining financial records and processing payments. S/he will support the Finance Department in an administrative capacity in all financial activities as directed by the Finance Manager and will be involved in all areas of the Finance function. The post holder will be expected to work as part of the Finance team and all stakeholders connected to the function.
DUTIES & RESPONSIBILITIES
1. Dispatch of Finished goods
o Support the Finance Manager in reconciling haulage sheets and delivery programs with dispatches.
o Ensure all items dispatched are appropriately invoiced.
2. Invoicing and Credit Control
o Review and monitor customers' credit terms for manufacturing.
o Ensure receipt of dispatch docket for invoicing process.
o Email invoices along with customer pack.
o Maintain appropriate retention documentation.
o Post cash receipts.
o Maintain debtors listing, follow up payments, and deal with customers' queries.
3. Stock Control
o Administratively support stock taking process.
o Ensure all stock takes are inputted to excel/share point accordingly.
o Monitor and review stock pricing to ensure it is up to date.
o Produce reports for Finance Manager to demonstrate stock levels.
4. Accounts Preparation Timber frame
o Support Finance Manager in monitoring sub-contractors, steel and consultancy by reviewing invoices and reconciling to agreed prices.
o Support Finance Manager in preparation of monthly accounts.
o Produce excel reports from sage trial balance.
o Monitor and produce an accrual listing – NB contractors.
o Produce prepayment listing – NB 25% invoicing. Review estimates and complete design package.
o Monitor and ensure all costs are included in the job cost.
o Margin Analysis of kits produced versus estimates.
5. Revenue
o Support Finance Manager in VAT preparation and return.
o Produce and report on RCT records.
To apply, please email your CV to recruitment@glennonbrothers.ie
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